2024 VMware Renewal (Complete)

Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2024 VMware Renewal.

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460 or on our website at sweetwater1.org. All equipment specifications in the bid documents are to be included in the bidder's proposal.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Thursday, December 5^th, 2024. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, Monday, December, 9^th, 2024 for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

The Board of Trustees of Sweetwater County School District Number One, State of Wyoming, reserves the right to reject any and all bids, and to waive any and all bids, and to waive any irregularities. The Board of Trustees reserves the right to split the award of the bid between bidders should it deem it to be in the best interest of the District. The Board of Trustees shall accept the bid(s) which, in their opinion, is best

Carol Jelaco, Chairman

Cole Wright, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: 11/27/2024, 11/30/2024

Bid Packet Download

November 21, 2024 - Version 1.0

2024_11_21_Virtual Server Bid.pdf

Bid Questions:

11/21/2024	SCSD#1	Release bid to public.
11/21/2024	CDW-G	Can you send me your VMware EA/Contract number?
11/25/2024	SCSD1	- Please reach out to us directly for this number should you need it.
11/26/2024	Milliardtek	Can we send the proposal via email or any portal instead of Paper Mail?
12/4/2024	SCSD1	- We need a paper copy of the proposal, but will accept email if the proposal will not make it by the deadline. Please send a mailed copy of the completed bid.
11/26/2024	Millardtek	It was mentioned you are open for alternate proposal (Page 4), does this mean only VMware products or other brand manufacturers?
12/4/2024	SCSD1	- If there are alternatives that would work with what we already have - those could potentially be acceptable. Alternatives must be clearly identified.
11/26/2024	Millardtek	Do we have the list of total nodes and number of VM's current supported?
12/4/2024	SCSD1	- 352 Cores / 16 sockets (8 total Hosts, 8 dual socket) with 140 VM's
11/26/2024	Millardtek	Which version of vSphere currently the school district has subscription for?
12/4/2024	SCSD1	- Version 8
11/26/2024	Millardtek	Are you open for VMware vSphere Cloud foundation 5?
12/4/2024	SCSD1	- No, that is a support renewal contract for 1 year.
11/26/2024	Millardtek	Can you share the current server details to evaluate requirements for alternate proposals?
12/4/2024	SCSD1	- Currently using Cisco UCS, 5 - B200 M5, 1 - C220 M5 and 2 - Dell PowerEdge R450
11/26/2024	Millardtek	Current VMware ERP or Contract Number
12/4/2024	SCSD1	- Sent Directly via Email.
12/6/2024 1:57 pm	Data Center Warehouse	Is it too late to send over proposals?
12/10/2024	SCSD1	- Thank you for your interest in participating in our bid process. We truly appreciate the effort you have put into your proposal. As noted on page six of the bid specifications, the submission deadline for proposals was December 5, 2024, at 2:00 PM local time. Unfortunately, since the submission period has already closed, we are unable to accept proposals received after this deadline. We value the potential of working with you and would welcome the opportunity to collaborate on future projects. Thank you for your understanding.
12/6/2024 3:07 pm	Millardtek	We just got the pricing from Carahsoft/Broadcom and can we send the response by email instead of postal mail. This delay is from Broadcom part.
12/10/2024	SCSD1	- Thank you for your interest in participating in our bid process. We truly appreciate the effort you have put into your proposal. As noted on page six of the bid specifications, the submission deadline for proposals was December 5, 2024, at 2:00 PM local time. Unfortunately, since the submission period has already closed, we are unable to accept proposals received after this deadline. We value the potential of working with you and would welcome the opportunity to collaborate on future projects. Thank you for your understanding.

Bid Summary

Bidder Name	Bid Total
CDW Education	$54,912.00

Board Agenda: December 9, 2024 Agenda Item 10-J - https://go.boarddocs.com/wy/sweetwater1/Board.nsf/goto?open&id=DB8JJL4D6E09

2024 – Cisco Unified Communications Upgrade (Complete)

Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2024 Cisco Unified Communications Upgrade.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Cole Wright, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: November 27^th & 30th

Bid Packet Download

November 21, 2024 - Version 1.0

2024_11_21_Cisco Unified Communications Upgade.pdf

Bid Questions:

11/21/2024	SCSD#1	Release bid to public.
11/21/2024	954 Consultants	Is this something I can set up a call to discuss with my UC Specialists?
11/25/2024	SCSD1	- To ensure fairness and transparency for all participants, we kindly request that all questions be submitted in written form. This will allow us to provide uniform responses to everyone involved.
11/22/2024	ANM	Do you have any analog voice gateways outside of the routers? If so, how many and what models?
11/25/2024	SCSD1	- No, we do not
11/22/2024	ANM	Are you looking for subnet-based tracking or switchport based tracking?
11/25/2024	SCSD1	- Subnet based tracking
11/22/2024	ANM	How many buildings need to be configured for Cisco Emergency Responder (CER)
11/25/2024	SCSD1	- 19 total buildings
11/22/2024	ANM	Do you have any remote workers with calling capability
11/25/2024	SCSD1	- Yes we do, this will be handled in a separate project.
11/25/2024	954 Consultants	Will the District provide a list with IP address information as well as SNMP information for all switches that phones are plugged into? Or will the vendor be responsible for logging into and configuring SNMP on each switch.
11/25/2024	SCSD1	- The district will provide IP information and SNMP configuration

Bid Summary

Bidder Name	Hardware Cost	Licensing/Software Cost	Other Costs	Category Total
ANM
Hardware Components	$63,635.88	$41,998.11	$6,742.91	$112.376.90
Professional Services				$57,308.75
ANM - Total				$169,685.65

954 Consultants
Hardware Components	$61,256.12	$43,230.81	$17,368.99	$121,655.92
Professional Services				$50,760.00
954 Consultants - Total				$172.415.92

Board Agenda: December 9, 2024 Agenda Item 10-L - https://go.boarddocs.com/wy/sweetwater1/Board.nsf/goto?open&id=DB8M6B596C2D

2024 - Building Core Network Upgrade (Complete)

Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2024 Building Core Network Upgrade.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Wednesday, December 4th, 2024. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, Monday, December, 9^th, 2024 for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Cole Wright, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: November 9 & 13^th, 2024

Bid Packet Download

November 4, 2024 - Version 1.0

2024_10_30_Core Network Upgrade Bid.pdf

Bid Questions:

11/4/2024	SCSD#1	Release bid to public.
11/4/2024	Pine Cove Consulting	RFP didn't say where to ask questions
11/5/2024	SCSD1	- Page 7 towards the end of the page, "...Clarifications or question on this bid may be addressed to..."
11/4/2024	Pine Cove Consulting	Will you allow a walkthrough to see your existing setup in order to match specs with an alternative manufacturer?
11/5/2024	SCSD1	- We would be replacing both sides of the connection, a walkthrough to see existing would not be beneficial in this case.
11/4/2024	Pine Cove Consulting	Will the district allow for alternative designed like a collapsed core, instead of a dedicated core?
11/5/2024	SCSD1	- Not at this time.
11/4/2024	Pine Cove Consulting	Will the district run off 10GB connections or 25GB connections? Is each stack connected at 10GB but stacked at 25gb?
11/5/2024	SCSD1	- Most of the bid is Campus to Campus, which will be moving to 100GBPS connections. We are only upgrading one building IDF's connectivity to 40GBPS. We have existing hardware that can support the move to 40GBPS with the changing of the Network Module from SFP+ to QSFP (Eight racks). There are three racks that would need to have a new top of the rack switch to support 40GBPS.
11/4/2024	Pine Cove Consulting	Are you running OSPF or EIRGP?
11/5/2024	SCSD1	- We are running EIRGP
11/4/2024	Pine Cove Consulting	Would you be interested in a software console to manage the switches in a single pane of glass?
11/5/2024	SCSD1	- This additional software proposal falls outside the scope of this particular bid.
11/4/2024	Pine Cove Consulting	Are the miscellaneous parts for other switches in the district?
11/5/2024	SCSD1	- The power supplies are for existing switches, while the QSFP Modules are a part of the connectivity upgrade.
11/7/2024	SCSD1	Publication Dates have chanced to November 13th & November 16th, 2024.
11/11/2024	ANM	How many years of Smart Net would you like on Non-EDU switches?
11/11/2024	SCSD1	- 1 Year
11/11/2024	ANM	The C9300X-48TX does not have a 750W power supply. Will the 715W work?
11/11/2024	SCSD1	- Yes
11/11/2024	ANM	The C9500-24Y4C does not have a 750W power supply. Will the 650W work?
11/11/2024	SCSD1	- Yes
11/13/2024	ANM	Are bundled SKU's acceptable if they contain all of the same components as requested in the specifications?
11/13/2024	SCSD1	- Yes
11/13/2024	ANM	On the bid summary page, in the Component Column "A" - listed is Nexus 9005, should this read Nexus 9500
11/13/2024	SCSD1	- Yes
11/13/2024	954 Consultants	Will you accept bids that contain an alternate manufacture, such as Juniper or Aruba?
11/14/2024	SCSD1	-We do accept alternative manufacturers. Any alternatives must be specified clearly in the bid and compatible with our existing systems.

Bid Summary

Bidder Name	Bid Total
ANM	$588,132.88

Board Agenda: December 9, 2024 Agenda Item 10-K - https://go.boarddocs.com/wy/sweetwater1/Board.nsf/goto?open&id=DB8LVS58716E

2024 Desert View Mass Notification Hardware Bid (Complete)

Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2024 Desert View Mass Notification Hardware Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Tuesday, August 27, 2024. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, Monday, September 9, 2024, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Cole Wright, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: August 3rd & August 7th

Bid Packet Download

July 29, 2024 - Version 1.0

2024_07_24_DV - Mass Notification Hardware Bid.pdf

Bid Questions:

7/29/2024	SCSD#1	Release bid to public.
7/29/2024	FordAV	Are all these part numbers Atlas Sound?
7/29/2024	SCSD#1	- The SKU's that are specified within the bid documents are from AtlasIED.
8/15/2024	Data Center Warehouse	Can we submit bids electronically?
8/15/2024	SCSD1	- No, at this time we only accept bids that are in a sealed envelope. Specifications can be found on page six of the bid document.
8/15/2024	Data Center Warehouse	Which products do you need the extended warranty for?
8/15/2024	SCSD1	- All hardware specified should have at least a three year warranty, if possible. - All warranties should be clearly identified within submissions.
8/20/2024	American Signal Corporation	Are we to quote out installation as well for this project or just the equipment?
8/20/2024	SCSD1	- This is just a parts bid, there is no installation services requested within the bid documents.

Bid Summary

Bidder Name	Total Hardware Cost	Shipping	Bid Total	Anticipated Lead Time
Barker & Associates	$67,503.00	$0.00	$67,503.00	14 Days
DCW	$70,853.75	$0.00	$70,853.75	14 Days
Bluum	$74,942.13	$2,248.26	$77,190.39	24-48 Hours
Convergint	$82,367.00	$0.00	$82,367.00	30 Days
Dedicated Presentation Solutions	$70,747.75	$456.78	$71,204.53	30 Days

Board Agenda: https://go.boarddocs.com/wy/sweetwater1/Board.nsf/goto?open&id=D8KUKR7C7979

September 9, 2024 - Agenda Item 11-F

WEST - Mass Notification Bid (Complete)

Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2024 Westridge Mass Notification Hardware Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Thursday, May 9, 2024. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, Monday, May 13, 2024, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Cole Wright, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: May 1 & May 4, 2024

Bid Packet Download

April 24, 2024 - Version 1.0	2024_04_24_WEST - Mass Notification Hardware Bid.pdf
April 29, 2024 - Version 2.0	2024_04_24_WEST - Mass Notification Hardware Bid_V002.pdf

Bid Questions:

Date	Entity	Question/Answer
4/24/24	SCSD#1	Release bid to public.
4/24/24	Quill	Does the district award bids on an item basis or does it go to a single vendor
5/1/24	SCSD#1	Response to Quill Question: This one is going to be awarding the bid to a vendor based on entire proposal, rather than awarded via individual line item.
4/29/24	SCSD#1	Version 2.0 of bid has been released. Needed to change date of publication due to Newspaper timeline requirements. Legal Notice indicated that May 9 was a Wednesday, this has been changed to show Thursday
5/1/24	Aurora Connections	Question 1: Is this bid for Equipment and Installation? Question 2: Do you already have the software for this product?
5/1/24	SCSD1 - Answers to Aurora Connections	Question 1: This bid is for hardware purchase only. Question 2: We already have software, this bid is for hardware purchasing only.
5/6/24	Barker & Associates, LLC	Is a bond required for this project?
5/6/24	SCSD1 - Answer to Barker & Associates, LLC	This bid does not require a bond.
5/9/24	SCSD1 - Bid Results	https://go.boarddocs.com/wy/sweetwater1/Board.nsf/goto?open&id=D46JCT4BC1DC

Bid Summary

Bidder Name	Total Hardware Cost	Shipping	Bid Total	Anticipated Lead Time
Aurora Connections	$67,499.41	-	$67,499.41	30-40 Days
Barker & Associates	$69,094.10	-	$69,094.10	2 Weeks
Bluum	$61,168.99	$1,441.67	$62,610.66	2 Weeks
ANM	$65,064.85	$650.66	$65,715.51	Ship on PO Receipt

Board Agenda: https://go.boarddocs.com/wy/sweetwater1/Board.nsf/goto?open&id=D46JCT4BC1DC

2024 Interactive Lu Projector Bid

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2024 Interactive Projector Systems Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Wednesday, March 27, 2024. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, Monday, April 8, 2024, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman
Cole Wright, Clerk
Sweetwater County School District Number One
Board of Trustees

Published dates: March 5, 2024 & March 16, 2024

Bid Packet Download

February 26, 2024 - Version 1.0

2024 Interactive Projector Bid

Bid Questions:

Date	Entity	Question/Answer
2/26/24	SCSD#1	Release bid to public.
3/12/24		Heights and Materials of Ceilings, Floor Materials, and scissor lift accessible (possible double doors)
3/25/24		Material of ceiling to mount projectors too. NPE/DVE/WAL They have glued on Acustical Ceiling Tiles. Schools have a teebar ceiling with tectum panels for ceiling. Tees should be attached to bar joist. Not sure of heights between tiles and bar joist.
3/26/24		Structure Plans for ceilings in NPE, WAL, DVE. Pictures are added below for NPE and DVE. WAL and DVE are same ceiling.

Lu Interactive Projector Questions
Ceiling Materials, Ceiling Height, Floor Materials, Scissor Lift Accessible (Possible Double Doors)
School	Ceiling Type	Ceiling Height	Floor Material	Accessible
Stagecoach (SCE)	Open – Red iron	21’ / 19’ Red Iron	Rolled Polymer / Sponge Top	YES
Sage	Open – Red iron	25’ / 21’ Red Iron	Rubber	YES
Eastside (ESE)	Open – Red iron	31’ / 28’ Red Iron	Wood	YES
Pilot Butte (PBE)	Open – Red iron	30’ /25’ Red Iron	Wood	YES
Desert View (DVE)	Glue on acoustical ceiling Tiles	Vaulted Ceiling 17.6’ / 16.5’	Rubber	YES
Northpark (NPE)	Glue on acoustical ceiling Tiles	21.8’	Rubber	YES
Walnut (WAL)	Glue on acoustical ceiling Tiles	17'	Rubber	YES

Pictures of Ceiling plans for NPE/DVE. WAL is exactly like DVE.

DVE 1

DVE 2

NPE 1

NPE 2

NPE 3

2024 Newline TV Bid

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2024 Newline TV Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Wednesday, March 27, 2024. Bids will be publicly opened and read aloud immediately thereafter in the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, Monday, April 8, 2024, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Cole Wright, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: March 5, 2024 & March 16, 2024

Bid Packet Download

February 28, 2024 - Version 1.0

2024_02_28_NewlineBid

Bid Questions:

Date	Entity	Question/Answer
2/28/24	SCSD#1	Release bid to public.
3/18/24	XBSSW	Will electronically signed form be accepted? No, we must receive the bids through mail or in person by the deadline.
3/18/24	XBSSW	Do you want vendors to put the total price for TV Hardware, MISC Parts and Shipping on Page 7? Meaning for the quantity of 90 requested or are you asking for a quantity of 1 each? We are requesting the total for all items on the bid.
3/18/24	XBSSW	Are you looking for purchase pricing only? If not, can you please verify if lease is preferred and what term the district is requesting? We are only looking for purchase pricing, not leasing.
3/18/24	XBSSW	Is any installation required for this RFP by vendors or is the district installing these TVs themselves? The install is not required for this RFP just the hardware and parts.

2023 Newline TV Bid (COMPLETE)

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2023 Newline TV Bid

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, May 1, 2023. Bids will be publicly opened and read aloud immediately thereafter in the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, May 8, 2023, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman
Cole Wright, Clerk
Sweetwater County School District Number One
Board of Trustees

Published dates: April 19, 2023 & April 23, 2023

Bid Packet Download

April 13, 2023 - Version 1.0

2023 - Newline TV Bid1.pdf

Bid Questions:

Date	Entity	Question/Answer
4/13/2023	SCSD#1	Release bid to public.
4/19/23	Staples	Would Sweetwater County SD accept an alternate with a Viewsonic Smart Board solution? Substitutions are acceptable, but they must be clearly identified in the bid as a substitution.
4/19/23	CDW	Would like to quote Viewsonic as an alternative. - ViewSonic IFP7552-1C, 75" ViewBoard Interactive Flat Panel Display with integrated microphone and USB-C Substitutions are acceptable, but they must be clearly identified in the bid as a substitution.
4/23/23	Staples	Is it one time to one location? If so do they have a loading dock? If not we would need complete shipping locations/requirements including loading docks, Lift Gate required etc. * Delivery would be to our shippping and receiving warehouse. 3600 Foothill Blvd. Rock Springs, WY 82901. They do have a loading dock

2023 Farson-Eden Field Scoreboard Bid (COMPLETE)

Invitation to Bid

(COMPLETE)

Notice is hereby given that the Recreational Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2023 Farson-Eden Field Scoreboard Bid

Sealed bids will be received at the Central Administration Office, located on 3550 Foothill Blvd, Rock Springs, Wy., 82930, Attention Stephanie Tolman, until 2:00 P.M., local time, June 20, 2023. Bids will be publicly opened and read aloud immediately thereafter. The bids will then be reviewed and presented to the Recreational Board of Trustees at their next regular meeting on, June 22, 2023, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders. All companies claiming a Wyoming resident status must provide a Wyoming resident status certificate. Any bids exceeding $150,000 must be accompanied by a bid bond or cashier’s check for the amount of the bid.

The Recreational Board of Trustees of Sweetwater County School District Number One, State of Wyoming, reserves the right to reject any and all bids, and to waive any and all bids, and to waive any irregularities. The Recreational Board of Trustees reserves the right to split the award of the bid between bidders should it deem it to be in the best interest of the District. The Recreational Board of Trustees shall accept the bid(s) which, in their opinion, is best

Leo Gray Chairman

Scot Duncan, Treasurer

Sweetwater County School District Number One

Recreational Board of Trustees

Published dates: June 3, 2023 & June 10, 2023

Bid Packet Download

May 30, 2023 - Version 1.0

2023_05_30_FAR Scoreboard Bid_V001.pdf

Bid Questions:

Date	Entity	Question/Answer
5/30/2023	SCSD#1	Release bid to public.
6/14/2023	Site Walk Questions	How bid is the board that is going to be installed? - 25'x9'x8" Is this project going to be wireless? - No, components of this project are going to be wired. The current scoreboard, how is the data being sent to the board? - Currently this system is wireless Can a Geo Study be furnished? - We will get this uploaded to the website as soon as we are able to obtain a copy. Farson Geo Report_001.pdf <--- Geo Study Download Link - Current draw for the new board is higher than the current board. As a result SCSD1 will be running heavier gage wire to accommodate this project. Potential vendors are responsible for providing any of the Low Voltage and communication cabling. What is the timeline for this project, when does this expected to be completed? - Project should be completed by September 8th, 2023
6/14/2023	Rec Board	The Recreational Board Meeting has been moved to June 20th, 2023 at 4:00 pm Mountain Time
6/20/2023	Norcon	Will you accept Electronic Submission?
6/20/2023	SCSD1	- We are unable to accept electronically submitted bids
6/20/2023	Norcon	Would you be able to postpone the bid opening?
6/20/2023	SCSD1	- We are unable to postpone the bid opening as this is a formal process that has been advertised, at this time we are unable alter this set date/time.
6/20/2023	Norcon	Who can I follow up with for bid results?
6/20/2023	SCSD1	- There is going to be a Recreational Board Meeting this evening, details should be found within the legal notice on the meeting.

2023 Network Expansion - Wiring Bid (COMPLETE)

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2023 Network Expansion Wiring Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Tuesday April 25, 2023. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, May 8, 2023, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

The Board of Trustees of Sweetwater County School District No. 1, Rock Springs, Wyoming, reserves the right to reject any and all bids and to waive any and all informalities. The Board of Trustees shall accept the bids, which in their opinion is best.

Carol Jelaco, Chairman

Cole Wright, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: April 1, 2023 & April 5, 2023

Bid Packet Download

March 28, 2023 - Version 1.0	2023_03_28_Wiring Bid Package V 001.zip
April 17, 2023 - Addendum 1	Addendum 1.zip

Bid Questions:

Date

Entity

Question/Answer

Site Walk Questions

Site Walk Questions:

Lowell:

Do we mount the cameras on the roof?
- No, these will about normal height.
How high do we mount these exterior cameras?
- About 10 ft from the ground roughly, doesn’t have to be exactly 10 ft, but close there abouts.
In the Gym, do we mount the cameras to the ceiling grid?
- Yes, that is fine for this specific location.
In the gym, can we mount the WAP to the grid?
- Yes, that is fine for this location.
In the Gym, specifically the north camera, should we move this since there is the cage going to be installed in here?
- Let’s go ahead and leave this camera in this location for now. Once it is installed then we can make that determination, if anything the camera would move towards the Network Closet so would be a shorter cable run, so there should be no extra cost.
In the Lowell Modular, can we cut in an access hatch?
- The short answer is yes, however there is a vent on the exterior of the building that should be utilized before looking at cutting in a hatch.
If we are not able to cut in access hatch, can we use wire mold?
- No, however you can use Surface Mount Conduit
BBHS:

Do we replace Ceiling Tiles?
- Yes, however they must be Fire Rated Ceiling Tiles something like the Fire Guard 915 that has been used in most of our buildings.
Camera placement that is on the map, is that accurate?
- They are pretty accurate on the map. 012 is center of the room due to it being a 360 camera. They won’t necessarily match the existing camera deployment already in the building.
Are there ports available?
- That is the purpose of the site walk for venders to determine if there are ports available, vendors are to provide patch panels if there is not enough available.
Who provides the Switching Hardware?
- SCSD1 Will provide the switching hardware.
Exterior Camera BBHS-016, can we move it to the existing camera location?
- Yes, that is easier for everyone to move it to the existing location.
Do we have to paint the conduit?
- Yes to match existing conduit within the building.
Gym Floors with a scissor lift, do we need plywood?
- Yes
BBHS-001 Camera, is this wall mount?
- Yes
Studs within the building are the wood or metal?
- The studs within our buildings are metal.
BBHS-008 can we use existing?
- Yes
BBHS-006 what does this mount look like?
- This is going to be on the roof as close to the roof as possible to make for easy service should it be needed.
- https://assets.avigilon.com/file_library/pdf/accessories/avigilon-outdoor-hd-lg-enclosure-datasheet-en-rev2.pdf
Camera BBHS 007 is this a hard lid mount?
- Yes
BBHS - WAP, just replace exiting?
- Yes, they should already be center of room and in every room so we are literally just swapping hardware.
BBHS – do we demo existing cable for WAP and Cameras?
- We can re-use the existing cable, only if the cable passes certification, meaning you will have to test this cable before using. Also, this cable must still maintain the 3ft service loop. Along with that, you are not able to splice or add an extension to the cable to make it reach the new location(s). Should any of these conditions not be able to be met, will require new cable to be ran.
Who terminates the cameras and access points?
- This is called for in the specifications, however the service provider will be installing the cameras and APs.
What buildings are CAT6a?
- This is specified on Page 4 of the bid documents.

ESE

What category is this building?
- CAT6
Do we demo existing cable
- No, this would be in addition to existing
- Service provider is to remove existing WAP’s though.
- Existing cabling would be abandoned above ceiling for any potential future use.
Can we re-use patch panel?
- No, these are not modular so we are not able to reuse these patch panels.
Is the kitchen hard lid?
- Yes
All Access Points will need to be in the center of the room for this project.
Service Providers are not able to splice or use “extensions” on existing cable, if it is too short, new cable must be ran.
All WAP are in the corner of the room, is this normal?
- This is the traditional location for WAP’s however moving forward they will be in the center of the room.
Gym, can we use the existing location?
- Yes, the current location is fine.
In the Gym Storage, is that hard lid?
- Yes it is, there are access hatches though.
The Hallways to the classrooms, is that a firewall?
- There should be penetrations there already if it is.
This building just had it’s cameras replaced right?
- Yes both interior and exterior.

PBE

Do we need to run cable to the cameras in this building?
- Yes, this building is going to be all new cable I am thinking. The existing camera cabling is Analog BNC Co-Ax cable so all cameras will need new cable at the very least.
Cafeteria camera will need to mount to pendant.
- From ceiling 1.5” NPT pipe come down below the obstructions and the camera will hang via pendant mount.
WAP’s do we run one cable or two?
- I will have to get back to you on this one.
- We will only require one cable to be ran to the WAP’s.
Library camera, drop down pendant again?
- Yes, just like cafeteria

Sage

Library WAPs are there any?
- There should be, will have to make a change on that and issue an addendum
Scissor lift, can we use Ram Board?
- No, we will have to use something like Masonite or plywood.

Stagecoach

CAM 10, how do we mount this camera as it shows it floating out in the middle of the map.
- This one will be mounted to one of the pillars Infront of the door on a the corner of the pillar. Typically conduit would be ran up and over to the camera from the building.
WAP’s we are moving them to the center of the room right?
- Yes that is correct.
In the Gym can we use existing camera spot?
- Yes, that should be fine, but new cable will have to be ran.
Do we demo current cameras?
- Yes
Cafeteria, camera on Drywall?
- Yes or will be pendant mount on a 1.5” wide poll, below obstructions
Cafeteria WAP’s, where we putting them?
- Current location is fine.
WAP’s that are moved to middle of room, can we use existing cable if there is no service loop?
- No, if there is no service loop then new cable will have to be ran.
If needed can we demo cable instead of abandoning it?
- Yes but this should be factored into your proposal, if a cable is to be demoed out will need to be demoed out back to the closet it is pulled from no just cut at the hall.

4/18/2023 10:55am

ECI

What cable do you want used in Lowell?
- Lowell is CAT6 Cabling
What is the date you want the project completed?
- Currently there is no anticipated completion date, however we would like to have this completed by the end of the summer, provided hardware arrives.
Is there an order of importance on which facility will go first to last?
- There isn't a specific order as they are all priority projects, however our preference would be:
  - Sage
  - Pilot Butte
  - Stagecoach
  - Lowell
  - Eastside
  - BBHS

2023 - Network Expansion - Network Hardware Bid (COMPLETE)

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2023 Network Expansion – Network Hardware Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, April 25, 2023. Bids will be publicly opened and read aloud immediately thereafter in the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, May 8, 2023, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Cole Wright, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: April 1, 2023 & April 5, 2023

Bid Packet Download

March 28, 2023 - Version 1.0

2023_03_20_NetworkHardwareBid.pdf

Bid Questions:

Date	Entity	Question/Answer
3/30/2023	ConvergeOne	The C9300-24H asks for SSSNT 8X5XNBD, IF the EDU SKU is used do you still want SSSNT 8x5xNBD smartnet quoted
3/30/2023	SCSD1 Response	EDU SKU's should come with the level of support we need, as a result, if EDU SKU's are quoted Smartnet 8x5xNBD should not be needed
3/30/2023	ConvergeOne	The C9300-24H asks for Network Advantage Licensing, do you want 3YR or 5YR?
3/30/2023	SCSD1 Response	For this, we will go with the 5 year.
3/30/2023	ConvergeOne	The C9300-48UN's asks for SSSNT 8X5XNBD, IF the EDU SKU is used do you still want SSSNT 8x5xNBD smartnet quoted
3/30/2023	SCSD1 Response	EDU SKU's should come with the level of support we need, as a result, if EDU SKU's are quoted Smartnet 8x5xNBD should not be needed
3/30/2023	ConvergeOne	The C9300-48UN's asks for Network Advantage Licensing, do you want 3YR or 5YR?
3/30/2023	SCSD1 Response	For this, we will go with the 5 year.
3/30/2023	ConvergeOne	for the SFP-10G-SR's will you accept Cisco Manufactured/provided remanufactured SFP's as you have in the past?
3/30/2023	SCSD1 Response	Yes, we can accept the Cisco remanufactured SFP's in these proposals.

2023 - Network Expansion - MISC Hardware (COMPLETE)

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2023 Network Expansion - Miscellaneous Hardware Bid

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Cole Wright, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: April 1, 2023 & April 5, 2023

Bid Packet Download

March 28, 2023 - Version 1.0

2023 Network Expansion MISC Hardware Bid.pdf

Bid Questions:

Date	Entity	Question/Answer

2023 - Network Expansion - Camera Bid (COMPLETE)

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2023 Network Expansion – Camera Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Tuesday April 25, 2023. Bids will be publicly opened and read aloud immediately thereafter in the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, May 8, 2023, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Cole Wright, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: April 1, 2023 & April 5, 2023

Bid Packet Download

March 28, 2023 - Version 1.0

2023_03_20_CameraHardwareBid.pdf

Bid Questions:

Date	Entity	Question/Answer

WAM & DV E-Rate Wiring Bid (COMPLETE)

Invitation to Bid

COMPLETE

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the WAM & DV E-Rate Wiring Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Wednesday February 1, 2023. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, February 13, 2023, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: December 18, 2022 & January 4, 2023

Bid Packet Download

Date - Version	Bid Packet Download
12/8/22	2022_11_28_Wiring Bid Specs_V001.zip
1/12/23	Addendum 1.zip
1/16/23	2023_01_16_Addendum 2.pdf
1/19/23	Addendum 3 V2.zip

Be sure to download both Bid Packet as well as any Addendum's that may be listed.

Bid Questions/Updates:

Date	Entity	Question/Answer
12/8/22	SCSD1	Bid Packet Version 001 Available for download.
12/21/22	Hubbell	I am requesting that Hubbell be approved as an equivalent manufacturer for all Cat6A Copper Keystone/Patch Panels, Copper Wire/Cable, Equipment terminations and connecting hardware, outlets, and other items required to provide a complete solution for the district
1/5/23	SCSD1 Response to Hubbell	We do accept alternative products, however any substitution must be clearly identified.
1/11/23	Site Walk Questions & Answers - Desert View	In the vestibule, does this have the cement bulkhead? Yes, there is the cement room above the vestibule up to the gym Most will have to be J-Hook ran stuff Do we need to demo out the old cable Yes, this will be the same as Wamsutter Do we mess with the SCSD1 WAN Fiber? No, the tan color splice tray containing the WAN Singlemode fiber will stay in tact as it is. Can we use the same fiber innerduct? Yes What do we do with the polls in the library? They are to be removed by successful vendor. In the computer lab, can we run drops above counter? Yes, we will land these in the same faceplate location as current drops. What color of cable do we run? Data is Blue WAP’s are Pink Cameras are Orange What about Mass Notification color? Blue will be sufficient for mass notification What color should the faceplates be? White Phone lines, do we demo these? No, we will be keeping these What is the timeline for this project? Project is to begin anytime after project has been awarded to successful vendor. Project must be completed by August 15^th, 2023 Who is going to install the cameras? Addendum 1 indicates that all cameras are to be installed by service provider. When landing these drops are we keeping like systems in the same patch panel? This is typically up to the successful vendor, we do not have this called out in the specifications, however we do prefer that items such as cameras end up in their own patch panel. Standard Fire Break? Yes, if it is a fire rated wall then must be sealed Would there be any requirements for engineered drawings for drilling penetrations? No, these will not be required. Do we have to use the fiber pathway specified in plans? No it is up to installing vendor to determine best route to take. Will there be a dumpster provided for this project by the district? Yes, facilities already have trash cans. They can be used for this project. What does the demo and install process look like? Please see Addendum #1 for specific details related to this question The polls that are in the computer lab and library, do they have power? Yes they do. Do the polls need to be removed by the vendor? Yes the successful vendor needs to remove these. MDF is it an open or closed rack? Wamsutter MDF Server will be 4 post enclosed rack Data will be 2 post open rack Wamsutter IDF’s RM 107 and 145 Data will be 12U Enclosed Wall Mount Rack Desert View Elementary MDF Server will be 4 post enclosed rack Data will be two post open rack Desert View Elementary IDF RM 173 Data will be two post open rack Is Grounding Required Yes on Page 20, of the bid specification it details this. Will there be a list of POTs lines made available? Yes, we can provide these numbers to the successful vendor upon request post awarding bid. Can we use Panduit? No, Conduit must be EMT Are we deploying a new closet? No, just the rack change What does the label format look like? On page 20 of the bid specification, section 5 details this. AB01, where the first letter is the Closet, Second letter is the patch panel and the number is the port number. In this example AB01, A is the MDF Rack, B is the second from top patch panel, and the number is the first port in that patch panel. For Desert View Elementary the Rack Letters are as follows: MDF (RM 137) = A IDF (RM 173) = B What about rooms with two racks, how do we label these? We should not be having any data cabling ran to the server rack from the rooms, as a result the labeling convention should still be sufficient. Who is responsible for moving furniture? If there are obstructions in front of drop location, SCSD1 would handle the relocation of that object. How do we submit questions if we have any further questions? On page five it spells this out, typically most folks will send an email to Stephanie. One thing to mention, there is a last day to submit questions and that is January 17^th, 2023. For the cameras do we need to provide surge protectors? I think you mean lightning arrestors? Either way, if it is to be required SCSD1 will handle this outside the scope of this bid. Do we need to supply backboard? Yes, this must be fire rated and painted. However the paint cannot cover the fire rating stamp. If using Fire Rated paint, a cut sheet must be left with the board. Painted conduits what Color? Match what is existing in the area, if it is bare EMT, then bare EMT will work, if it is white then it needs to be white.
1/11/23	Site Walk Questions & Answers - Wamsutter	Do the raceways need to be painted? On Page four of the bid specifications, it does indicate that raceways need to be painted. Can the existing Polls be utilized? If the cable can fit without damage to the cable then yes, however with quantity and thickness of CAT6a it is unlikely that they will be able to be utilized. What is the minimum size on conduit? This is up the selected vendor on what size conduit they prefer to use, however the cable and cable jacket must not show any straining. How high from the floor do you want the ports? Match existing height of drops. Drops above ceiling, do you want a box? No, simply terminate the RJ-45 Keystone and leave coiled above ceiling. Do we need to run new fiber? Yes, from MDF (RM 134) to the two IDF’s (RM 145 & RM 107) Why Multimode and Singlemode fiber? This will help futureproof us should we need anything additional in the future. Does the Fiber need to be armored? No, however it must be in its own innerduct Minimum Diameter for Fiber Innerduct I don’t believe that we have specified anywhere, however our typical innerduct size is 1 inch. Surface Mount Runs, can we go horizontal? Yes, within reason, you can see in some location we do go vertical in one spot then horizontal to reach the other faceplates on that same shared wall. RM 145, Does the new IDF need to be in the corner with the fire sprinkler right there? No, it can be shifted over to the center a bit to avoid the fire sprinkler. For the IDF, what should this look like coming out of the ceiling? In RM 107 we will see an example of this, however typically there is board to the wall, Unistrut and 4” sleeves. What should be a wall penetration look like? If it is a fire wall, then any penetration must be sealed with fire sealant. If new penetrations are to be made, they should be done so with a sleave with bushings. With the Door terminations, where do we put those? These will be typically above the ceiling, at the moment these are not going to be utilized, however once they come back through and upgrade the door hardware we will use data. Have you heard of Verkada? Yes, extensively. However this bid is strictly related to the wiring, any questions regarding camera hardware bid must follow that bid’s question procedures. What is the camera cabling currently? Currently we use Siamese Co-Ax – Cameras are Nuvico with BNC terminations. Do we demo out the Existing Camera Cable? Yes the selected vendor will be removing all of the existing camera cabling as well. Do we demo out the Existing Ethernet Cabling? Yes the selected vendor will be removing all of the existing Ethernet cabling. Do we remove all existing data cable? Yes, the selected vendor will be removing all of the data cabling even if it is not being replaced by new data cable. Are we expected to repair the ceiling grid tiles if removing conduit and not replacing? Are the two schools the same? No, Wamsutter is built with primarily brick/cement while Desert View Elementary has more drywall. Can we re-use existing conduit? Yes, however cabling must fit without damage. Can we re-use cabinets or are we installing new? There will be new cabinets, switching gear does not fit in a traditional wall mount rack very well. In the building there is conduit that is painted, but there is also conduit that is just bare EMT, can we just match what is already here? Yes, if the existing conduit is not painted then you can match that for that particular area The Co-ax for the TV service, do we need to demo this cable out? Yes, this cable will also need to be removed. There is going to be a lot of surface mount conduit. Yes that is correct, we are aware of this for the Wamsutter location. Can we use J-Hooks in an open ceiling such as the library? No, these will need to be encased in conduit. What color of faceplates do we use? White What is the labeling standard? On page 20 of the bid specification, section 5 details this. AB01, where the first letter is the Closet, Second letter is the patch panel and the number is the port number. In this example AB01, A is the MDF Rack, B is the second from top patch panel, and the number is the first port in that patch panel. For Wamustter the Rack Letters are as follows: MDF (RM 134) = A IDF (RM 145) = B IDF (RM 107)= C On the hard lid side of the building, what do we do for the Mass Notification Drops These will stub down from ceiling and then be landed in a box with faceplate. Do we demo out the Co-Ax cable for the speaker systems? No, that stays. RM 107, This will get a new rack, where is it going to be positioned? Addendum #1 will contain details on this RM 107, will this room need a backbone? Yes, Fiber will be ran to all IDF’s RM 107, this room will need a new outlet as this currently has GFCI It must be up to code. Cafeteria Camera, will this be poll mount of flush with ceiling Flush with ceiling Do we demo out the existing Mass Notification System? No, this will remain in place and is not part of the scope of this bid. How do we land fiber? Typically a 1ru tray for the Multimode and 1ru tray for singlemode Fusion spliced When will be at the Other school? 4:00pm That is too late, we will be driving back ~2:00pm will be offered, vendors can attend one or the other or both what ever their preference. We will not race back to Rock Springs as safe travel is higher priority. What does the timeline look like for this project? Project is to begin anytime after project has been awarded to successful vendor. Project must be completed by August 15^th, 2023 Work being performed during summer, can this be done during the day? Yes, provided there are no students in the building Are we adding to the existing Mass Notification? The analog system is going to stay, we are just getting the back end ready for when facilities moves the project forward the data will be ready to go. Who is going to install the camera hardware Addendum 1 indicates that all cameras are to be installed by service provider. Will you issue and addendum mandating wall penetrations with sleeves for all classrooms above the classroom doors. Our requirement is that you use existing penetrations, if it is not sufficient for new cabling then new must be provided. Will an addendum be issued for penetrations? The question section of the website should cover this topic. Will you be needing a dedicated circuit for the rack (RM145)? Yes What is the size of conduit to the hall? This is up to the successful vendor to determine. MDF Rack, what racks are going here? Network Rack will be 2-post Server will be 4 post The Gym should have two wireless access points for coverage. The design of this project shows only one, with the volume of students in the building and factoring existing coverage, one wireless access point should be more than sufficient for our needs for this project. Can we mount the cameras in the gym at the same height as existing? Yes, that height should be fine. RM 107, Where is the rack going to go? Addendum 1 will have specific information to answer this question. Can you put in the specifications for mandatory sleeve for each classroom? See previous answer regarding penetration sleeves.
1/11/23	Site Walk Questions & Answers - WAM & DV - Facilities Questions	Do the hard lid ceilings contain asbestos? None has been detected Can we put in Access Panels? Yes, however vendors must submit RFI for a fire rated access panel to be approved by SCSD1 Is there an Attic Space on the hard lid side of the building, if so, where is it? Yes, the only known access is in the custodial closet With the WAP’s on hard lid are we going to run conduit to center of room? . WAP's can be moved to doorway area of classrooms on the hard lid rooms to avoid the usage of conduit. Does the district have any Post Tension Buildings? The District does not have any post tension buildings. Does the vendor need to be a licensed electrician? Yes
1/16/23	Countertrade	Is there a list somewhere and I just am missing exactly what needs to be ordered?
1/16/23	SCSD1 Answer to Countertrade	The E-Rate wiring bid, will include all of the cabling. The intention of the walk-through was for vendors to be able to establish and identify cable lengths. Patch Cables are also to be provided by service providers, specifications of this can be found on page 18 of the bid document. The purchasing of the rack hardware are not handled under the scope of this particular bid.
1/16/23	SCSD1 - Addendum 2	Addendum 2 has been published offering optional site walk opportunity.
1/19/23	Site Walk Questions	Is Wamsutter drop ceiling throughout the building? No, it changes as we go through the building you will see it is drop ceiling and hard lid depending on where you are at in the building. Is Wamsutter cinderblock throughout? For the most part this building is all brick. Do we demo out the existing data cabling? Yes, all data and camera cabling will be removed by service provider Can we use existing conduit? Yes you can so long as cable will be certifiable. Can we re-use existing cable? No, existing cable is CAT5e, we have CAT6a specified in this bid. Do we have a schedule where drops should be terminated in which closet? No, it is up to the service provider to determine best path and closet to land the drops in with the exception of the T-1 lines. In Wamsutter, do we need to run fiber to the IDF's? Yes, Addendum 3 will detail that information. Is Desert View drywall? It is more drywall than Wamsutter, there is some cinderblock like on exterior walls.
1/19/23	SCSD1 - Addendum 3	Addendum 3 has been published detailing information about fiber.

WAM & DV Network Bid (COMPLETE)

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the WAM & DV Network Bid.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: December 18, 2022 & January 4, 2023

Bid Packet Download

Date	Bid Packet Download
December 8, 2022	2022_11_28_NetworkBid_V001.pdf
December 8, 2022	2022_11_28_NetworkBid_V002.pdf

Bid Questions

Date	Entity	Question/Answer
12/8/22	SCSD1 - Update	Bid Packet Published
12/8/22	ConvergeOne	You have 3802i’s for AP’s those are old models.
12/8/22	SCSD1 - Update	Bid Packet V002 Updated - WAP's Change from 3802i's to 9115ax-i's
12/8/22	Pine Cove Consultants	Is the district entertaining alternative bids?
12/12/22	SCSD1 - Answer to Pine Cove	In conjunction with state statue, district policy, and bid specifications, we do accept alternative bids, however any alternative products bided must be clearly marked as such.
12/8/22	Pine Cove Consultants	Would the district entertain a demo and/or demo units for testing?
12/12/22	SCSD1 - Answer to Pine Cove	At this time we are unable to accept any demonstrations on any products that may be bid on, nor can we accept trail equipment during the bid process.
1/10/23	Computer Professionals Unlimited	Not familiar with your Network RFPs so I wanted to seek clarification that the district is NOT requesting professional services and only product/warranties.
1/10/23	SCSD1 - Answer to Computer Professionals Unlimited	We are NOT requesting professional services on the 2022_11_28_NetworkBid_V002. That bid is strictly for equipment

2022 –Miscellaneous Network Hardware Bid COMPLETE

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2022 Miscellaneous Network Hardware Bid

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, February 1, 2023. Bids will be publicly opened and read aloud immediately thereafter in the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, February 13, 2023, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: December 18, 2022 & January 4, 2023

Bid Packet Download

Date	Bid Packet Download
December 8, 2022	2022_11_28_MISCHardwareBid_V002.pdf
December 12, 2022	2022_11_28_MISCHardwareBid_V002-1.pdf

Bid Questions

Date	Entity	Question/Answer
12/8/22	SCSD1 - Update	Bid Packet Published
12/12/22	SCSD1 - Update	Bid Packet Updated (Table of Contents was wrong). V002.1 released
12/15/22	Focus Camera	Is there a price sheet or do you want me to make an official quote in our system?
12/15/22	SCSD1 - Answer to Focus Camera	Our Bid documents have to be completed and include an itemized price list for each of the pieces of equipment you are bidding on. It must be mailed to the address in the bid document and then it will be opened through our process on the date listed for the bid opening.
1/17/23	9 to 5 Computer	Are we able to quote any ‘OR EQUAL’ to this APC hardware bid?
1/14/23	SCSD1 - Answer to 9 to 5 Computer	We do accept alternative parts to be quoted, however they must be comparable to what is specified and must be clearly identified in proposals.

2022 – WAM & DV Camera Hardware Bid COMPLETE

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2022 WAM & DV Camera Hardware Bid

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: December 18, 2022 & January 4, 2023

Bid Packet Download

Date	Bid Packet Download
December 8, 2022	2022_11_28_CameraHardwareBid_V001.pdf

Bid Questions

Date	Entity	Question/Answer
12/8/22	SCSD1 - Update	Bid Packet Published
12/19/22	Counter Trade	I wanted to see if I could use another vendor for the cameras.
12/20/22	SCSD1 - Answer to Counter Trad	Bids with alternatives are accepted as long as the alternatives are clearly identified.
1/3/23	Barker and Associates	If we are just bidding on hardware only, do we have to be present at the site walk?
1/5/23	SCSD1 - Answer to Barker and Associates	There is no site walk for this bid.
1/3/23	Barker and Associates	Do we have to hand deliver this hardware?
1/5/23	SCSD1 - Answer to Barker and Associates	Hand Delivery is not specified within this bid document, however they must be received prior to bid opening.
1/10/23	Ford Audio Video	With this project being hardware only, are the Wyoming Bidders’ preferences still intact?
1/11/23	SCSD1 - Answer to Ford Audio Video	Yes, the Wyoming Bidders’ preference is still intact for this bid.
1/10/23	Ford Audio Video	What do we need to provide to qualify for the Wyoming Bidders’ Preference?
1/11/23	SCSD1 - Answer to Ford Audio Video	A Certificate of Residency issued by the State of Wyoming.
1/17/23	DSI	Avigilon has opened up pre-orders for the H5 Multi-Sensors, should we quote out the H5 Multi-Sensors orver the H4's?
1/17/23	SCSD1 - Answer to DSI	No, we will keep with the specified H4 Multi-Sensors as per bid specification.
1/27/23	Hackett Systems	I wanted to give you some corrected part numbers for the list of material on the 2022 WAM & DV Camera Hardware bid. Please see the correct part numbers noted below: 20C-H4A-4AMH-360 should be 20C-H4A-4MH-360 H4-AMH-AD-IRL1 should be H4AMH-AD-IRIL1 NVR5-PRM-128TB-S19 should be NVR5-PRM-128TB-S19-NA NVR5-PRM-96TB-S19 should be NVR5-PRM-96TB-S19-NA

2022 – HPE Nimble Storage Expansion (COMPLETE)

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2022 HPE Nimble Storage Expansion

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, July 18, 2022. Bids will be publicly opened and read aloud immediately thereafter in the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, July 20, 2022, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: July 2, 2022 and July 12, 2022

Bid Packet Download

Date - Version	Bid Packet Download
6/28/22 Version 1.0	2022_06_28_HPNImbleExpansion.pdf

Bid Questions/Updates:

Date	Entity	Question/Answer
6/28/22	SCSD1 - Update	Version 1.0 of Bid has been published

2022 – CAB Networking Infrastructure Bid (COMPLETE)

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2022 CAB Network Infrastructure Bid

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: July 2 and July 12

Bid Packet Download

Date - Version	Bid Packet Download
June 28, 2022 - Version 1.0	2022_06_28_NetworkSwitchingGearBid.pdf

Bid Questions

Date	Entity	Question/Answer
6/28/22	SCSD1 - Update	Bid Packet Published

2022 – CAB Camera Hardware Bid (COMPLETE)

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2022 CAB Camera Hardware Bid

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: July 2nd and July 12th

Bid Packet Download

Date - Version	Bid Packet Download
June 28, 2022 - Version 1.0	2022_06_28_CameraHardwareBid.pdf

Bid Questions

Date	Entity	Question/Answer
6/28/22	SCSD1 - Update	Bid Packet Published

2021-2022 Wireless Classroom Audio System Bid COMPLETE

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2021-2022 Wireless Classroom Audio Systems Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, April 20, 2022. Bids will be publicly opened and read aloud immediately thereafter in the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, May 9, 2022, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: April 6th and April 9th

Bid Packet Download

Date - Version	Bid Packet Download
5/2/22 Version 1.0	2022_05_02_Wireless Classroom Audio System Bid V001 1.pdf
5/16/22 Version 1.1	2022_05_16_Wireless Classroom Audio System Bid V001 1.1pdf

Bid Questions/Updates:

Date	Entity	Question/Answer
5/17/22	Audio Enhancement	May Audio Enhancement obtain authorization to supply a bid for an alternative solution? Audio Enhancement believes we have a system that will meet all the specified requirements. Yes. Alternative solutions may be provided as long as they are clearly identified as alternative.
5/19/22	SCSD1 - Answer	Audio Enhancement may submit an alternative bid for their products provided the solution they specify meets or surpasses any specified parts listed within our published bid document.
5/17/22	Audio Enhancement	Does the labor need to be listed at a Davis Bacon rate? This will affect the overall pricing in the submittal.
5/19/22	SCSD1 - Answer	Davis Bacon, applies to Federally Funded contracts/bids. We do, however require that you maintain compliance with the State Labor Regulations issued by the Wyoming Work Force Services.
5/17/22	Audio Enhancement	Are there any documents, or forms that need to be submitted with the proposal regarding the Wyoming Statues of preference for Wyoming products?
5/19/22	SCSD1 - Answer	We don’t require any additional documentation to be submitted, however if you are a Wyoming Business and would like to be eligible for the 5% preference , you should submit a formal Wyoming issued document such as the Certificate of Organization issued by the Office of the Secretary of State, or the Certificate of Existence.

2021-2022 Interactive Display Bid COMPLETE

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2021-2022 Interactive Display Bid.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: April 6th and April 9th

Bid Packet

Date Release	Link to Download
4/4/2022	2022_04_04_Interactive Display Bid V001.pdf
4/8/2022	2022_04_08_Interactive Display Bid V002.pdf

Bid Summary

	Vendors
Interactive Displays
Mount Hardware
Miscellaneous Cables
Interactive Panel Install
Short-throw Install
Miscellaneous Install
Shipping Cost
Total

Site Walk

April 8, 2022 - 09:00 a.m.

Pilote Butte Elementary

Video Recording Link:

Sign In Sheet

Name	Business
Zach Gunyan	SCSD#1
Lennie Lew	SCSD#1
Timmy Lew	SCSD#1
Stephanie Tolman	SCSD#1
Shane Redford	Trafera
Pete Rosenkranz	Computer Village
Ben Pierce	Trafera

Site Walk and other Questions:

Q: Are substitutions acceptable for the Newline panels?	A: Yes, but they must be clearly identified as substitutions.
Q:When referring to articulating wall mounts, what do you mean?	A: We are looking for telescoping wall mounts that would extend from the wall.
Q: Do the white boards still need to slide back and forth.	A: Yes, if using the existing brackets, they will slide behind the panel, but if using a wall mount, they will need to slide in front of the pane.
Q: Can the existing brackets be moved?	A: they are currently 47.25 inches apart. They can be moved to 32" apart which is the more standard necessary mounting distance.
Q: Will we be using the USB over ethernet cables in the wall?	A: No, we will be running direct connections from the panels to the teacher's desks.
Q: How should the cable management look?	A: Zip ties attached to the cabinetry are acceptable. Raceway is not necessary.
Q: The bid calls for less than 8 inches of a profile from the wall.	A: The mount is what cannot be more than 8". That distance does not include the panel. This is necessary to make sure the white boards can still slide and not hit the panel.
Q: What is the maximum opening in the cabinet between the white boards?	A: 72.5 inches
Q: What will need to be removed?	A: Ceiling mount projectors. No need to cut electrical. Remove the existing mounts if they aren't being used for the install. No need to patch holes or replace ceiling tiles.
Q: Will there be power outlets near the where the short-throw projectors are being installed?	A: Yes
Q: Where does the old equipment need to be moved? Where will the new items be located?	A: To an identified central location in each building. The new items will be in a central location in the building and the installers will need to move the equipment to the classrooms as directed by a district employee. Installers will be responsible for moving trash to dumpsters on each location.
Q: Are the projectors being installed new or repurposed?	A: All 27 Epson projectors and 4 Hitachi interactive projectors are new. The 3 Hitachi short-throw projectors are used.
Q: Will all the installs take place on cinderblock or sheetrock? Is there any concern for asbestos?	A: Yes. All installs will be on sheetrock or cinderblock. No asbestos concerns.
Q: Do installers have to be authorized resellers?	A: Vendors bidding on providing the hardware must include the manufacturer's warranty or equivalant with the equipment. Vendors bidding on installation need to be able to install equipment so the manufacturer's warranty is not voided by the installation or be able to provide an equivalent warranty.
Q: Do the installers need a certified electrician?	A: No. There will not be any electrical wiring ran.
Q: How will testing the new equipment work?	A: Lennie Lew will assist with the testing and will provide a computer to test with.
Q: Does the district have a preferred USB extender? Do the USBs Extenders need to be active/powered?	A: There is no preference. Yes, some of the distances will be greater than recommended length so powered adapters are preferred.
Q: Will there be two outlets for each panel install?	A: Yes
Q: The install must take place between June and August 15th. What will the hours of access to the buildings be? Will installers be able to work on weekends?	A: There will be access in the buildings from 7:00 AM to 10:00 PM. Weekends are also an option.
Q: The bid asked for 120 HDMI cables and extenders. The count of items on the bid calls for 115. Why the extras?	A: The additional are extras in case there are any issues with cables.
Q: For the short-throws will the drywall be sufficient for mounting or does there need to be additional support?	A: The drywall is sufficient, as long as the attachments are sufficient. Toggle bolts are preferred.
Q: If the existing brackets are utilized in the installation, can we reinforce the connection for the top of the existing brackets to the wall, given that it doesn't interfere with the sliding board?	A: Yes

Bid Questions/Updates:

Date	Company	Question/Answer
4/4/22	SCSD1	Open Bid

2022 Overland Rewire Camera Re-Bid COMPLETE

COMPLETE

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2022 Overland Rewire Camera Re-Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, March 30, 2022. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, April 11, 2022, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: March 19^th & March 23^rd

Bid Packet

Date Release	Link to Download
3/10/22	2022_03_10_Overland Camera Re-Bid.pdf - Version 1.0

Bid Summary

2022 Overland Camera Re-Bid
Company	Camera Hardware	Licenses	Shipping

Bid Questions/Updates:

Date	Company	Question/Answer
3/10/22	SCSD1	No Questions at this time
3/11/22	SHI	Was the Meraki portion of the project awarded already?
3/15/22	SCSD1	With the board meeting on Monday night, the Cisco products were awarded with the previous bid. Information will be sent to participating vendors shortly.
3/11/22	SHI	Also this Avigilon list looks exactly what I quoted the first time. Did anything change?
3/15/22	SCSD1	We had a discrepancy with the Avigilon portion of this bid as a result we needed to re-bid this section. There is a slight change to the bid itself. No additional parts were added, however the quantities have changed to be consistent on all pages.
3/25/22	DSI	We have received a rejection letter in the mail, I wanted to double check to see if this is for the original retracted part of the Overland bid, and not for the new re-issued bid.
3/28/22	SCSD1	You are correct, the rejection letter is due to the original camera portion of the first Overland Bid should have been recently received. This current re-bid for the camera solution is still active and will be opened on Wednesday of this week.

2022 Overland Rewire Hardware Bid COMPLETE

COMPLETE

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2022 Overland Rewire Hardware Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, March 3, 2022. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, March 14, 2022, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: February 23^rd and 26^th

Bid Packet

Date Release	Link to Download
2/10/2022	2022_02_10_Overland Rewire Hardware Bid.pdf (Outdated)
2/22/2022	2022_02_22_Overland Rewire Hardware Bid.pdf (Outdated)
2/22/2022	2022_02_22_Overland Rewire Hardware Bid.pdf (Current)

Bid Summary

2022 Overland Hardware Bid
Company	Networking Products	Camera Products	General Electrical
Converge One	$161,162.97		N/A
SHI	$180,647.00		$4,863.46
DSI	N/A		$5,055.20

Due to inconsistencies in the bid documents regarding camera equipment needed, this portion will be re-bid.

Bid went before the SCSD1 Board for approval, March 14, 2022 on the Addendum.

Bid Questions/Updates:

Date	Company	Question/Answer
2/17/22	Digikey	Please provide part numbers you would like us to quote.
	SCSD1 - Digikey Answer	All specifications for part numbers can be found within the bid specifications found on our website: http://www.sweetwater1.org/groups/4798/information_technology/technology_bids
2/16/22	Alliance Communications & Technologies	In regards to the 2022 Overland Rewire Hardware Bid would Axis camera products be a susceptible substitution for the Avigilon system?
	SCSD1 - Alliance Answer	Vendors are able to submit alternative products, however any alternative part numbers must be clearly identified
2/15/22	Convergint	Can we just bid on the Avigilon Cameras and mounts?
	SCSD1 - Convergint Answer	Yes, vendors are able to bid on individual line items.
2/15/22	ConvergeOne	C-9300 Switches whether you want to accept the Cisco EDU “free 3 year smartnet” on the switches or whether you want the CON-SSSNT coverage listed that does carry a price? Also, if the CON-SSSNT is needed, is that for 3YR or 5YR? Also, is the C9300-NW-A (DNA ADVANTAGE) network licensing to be 3YR or 5YR? C9115AXI whether you want to accept the Cisco EDU “free 3 year smartnet” on the Access Points or whether you want the CON-SSSNT coverage that does carry a price? Also, if the CON-SSSNT is needed, is that for 3YR or 5YR? Also, is the Cisco DNA Essentials licensing correct in requesting 5YR licensing? I just did not know if you want to have both licensing “match” in the number of years for switches and Access Points.
	SCSD1 - ConvergeOne Answers	We Prefer to go with the Free 3 Year SmartNet coverage if available on all hardware. We are thinking that if we can go with the 5 year on the DNA Licensing.
2/15/22	DSI	By chance were you aware of the 8% price increase for all Avigilon Video Surveillance products that go into effect March 4^th? If not, would it be beneficial to change the award date to before then to avoid the 8% price increase. Also, DSI is not currently a Certified reseller of Cisco products, can we still provide a bid for all Avigilon Products and General Electrical Equipment?
	SCSD1 - DSI Answers	In regards to the price increase, we are limited by our scheduled board meetings for approval. In reference to the other components of the bid, vendors are able to bid on individual line items for this bid, meaning vendors do not need to bid on all items to be awarded.
2/15/22	Quill	Thank you for the opportunity. Unfortunately, Quill will need to no bid this opportunity for the following reasons: We cannot support a wiring project
	SCSD1 - Quill Answer	This bid is for the hardware/software only, there is no installation being provided by vendors at this time for this bid.
2/22/22	SCSD1 - Update	A new version of the bid has been released. Quantities of Networking gear has changed slightly. Changes to new bid document are colored in Green. Red Strikethrough text is old text that is no longer applicable.
2/22/22	SHI	By the way, the quantities at the end of the RFP still reflect the old numbers. Just wanted to let you know in case that throws things off for some vendors.
2/22/22	SCSD1 - Update	Version 2.1 has now been released to fix this clerical error.

Eastside Elementary Camera Replacement Bid (COMPLETE)

(COMPLETE)

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Eastside Elementary Camera Replacement Bid.

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460. All bid information can also be found on the district’s website: http://www.sweetwater1.org/groups/4798/information_technology/technology_bids. All equipment specifications in the bid documents are to be included in the bidder's proposal.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, July 26, 2021. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, August 9^th, 2021, for their acceptance. This bid will require a mandatory Site Walk on July 8^th, 2021 at 3:00pm.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: July 7, 2021 and July 10, 2021

Bid Packet

2021_06_23 - ESE_CAM-Replacment_Bid-Packet_001.zip

2021_06_24 - ESE_CAM-Replacment_Bid-Packet_001-1.zip

2021_07_15 - ESE_CAM-Replacment_Bid-Packet_002.zip

Bid Summary

Eastside Camera Bid
Company	Camera/Hardware/Software Cost	Installation/Configuration of Cameras	Data Cabling
ECI	No Bid	$ 8,657.00	$ 8,798.00
Convergint	$ 58,779.73	$ 20,584.83	No Bid
DSI	$ 44,849.66	$ 10,375.00	No Bid

Bid Questions/Updates:

6/23/21 – Alliance Communication & Technologies:

Question: Are you only allowing Avigilon, or is Axis Allowed?

Answer: In accordance with State Statue, District Policy, and this bid specifications, alternative bids are permitted, however any alternative bids must be clearly identified as such.

7/15/21 - Sweetwater County School District #1

With this bid, we recently learned that we had the wrong part number on the Pendant Mount's for the Fisheye cameras. Version 2 of this bid has now been released to reflect the correct part number.

Site Walk

Mandatory Site Walk

Who: Required for all vendors wishing to bid on Installation or Wiring, SCSD1 IT Staff

When: July 8, 2021 3:00p.m.

Where: Eastside Elementary School, 305 G Street, Rock Springs, WY. 82901

Attendance

Name	Business/Agency	Time In
Leon Wolfwalker	ECI	2:55pm
Troy Rendon	DSI	2:55pm
Curtis Fielding	DSI	2:56pm
James Hooper	Convergint	2:57pm
Zach Gunyan	SCSD1	2:58pm

Site Walk Questions

- What is ESE-CAM-001’s primary focus
  - The Field that is located on the corner of G St and Gobel St.
- With the Exterior Multi-Sensor Cameras, you indicate the 270 degree cameras, what is the fourth lens used for?
  - This is to cover the blind spot that is created from the 180 image sensors. The 180 does cover a full 180 degrees, however below the camera is a dead spot, that is what we use that fourth image sensor for.
- Would we be able to substitute the camera hardware?
  - Yes, we are allowed to accept alternative bids, however any alternative bids must be indicated as such.
- Do we need to bid the whole project?
  - No, this bid is designed a bit different than some of our others. Potential bidders have the option to bid any of the parts or all three if desired. We have this bid broken out into Electrical (Low Voltage Data Cabling), Hardware, and the Installation of the hardware/Software Configuration.
- Can we use existing wire for the cameras?
  - Yes, however it must be within the wiring specifications listed within the bid.
- Type of cable that was used to install the existing cameras?
  - CAT6
- If wiring doesn’t fall within the specifications, would SCSD1 put up an IDF?
  - Yes, with the district reserving the right to approve the location of the IDF prior to wiring being ran.
- Can the existing cabinet in the principal’s office be used?
  - The cameras themselves would need to tie to the network and be within the wiring specifications.
- Under Wiring Specifications, Part 1 – General, Section 2 – Work by Others, part A, it indicates the owner will provide all powered network equipment (switches, routers, etc.). If we are using the principal’s office, will SCSD1 provide the network equipment for this?
  - The district will provide network switches in the principal’s office for cameras that may potentially be ran to that location provided they are within the wiring specifications and not exceeding the length of 300 ft.
- Where are the Data Closets?
  - Page 4 of the Bid Specifications show that the following:
    - MDF – RM 108 – Closet A. (Room just north of RM 107)
    - IDF – RM 229 – Closet B (On maps provided room labeled Rack B1-B2, Second Floor Library)
    - IDF – RM 215 – Closet C (On maps provided room labeled Rack C1, Second Floor Work Room)
- Is the MDF where the server will reside?
  - No, the Server is actually hosted back at the Central Administration Building
- With the Server in another building, that is a lot of traffic running over the network.
  - True, however we have many other buildings utilizing this same deployment method, example is our Northpark and Westridge cameras, the whole building is wired this same way with about the same number of cameras without any issues reported so far.
- How is ESE-CAM-019 to be mounted?
  - This would be a poll mount (Pendant) that should extend below the reflective lighting.
- Who is responsible for removing the existing cameras?
  - The existing cameras should be removed by the successful installing bidder.
- With the installing bidder removing the existing cameras, will it be required to paint and patch holes left by old cameras?
  - Yes, installing vendor is responsible for repairing, painting, and patching of holes that are created by the cameras that are being removed from the building.
- Where is ESE-CAM-013 to be installed?
  - Into the hard lid ceiling.
- Is the library like ESE-CAM-019?
  - Yes, the same method of installation would be required here.
- With the cameras in the stair wells, the design shows more on the landing between the sets of stairs, would a lift be provided to access these?
  - These cameras should be installed more on top landing but overhang just enough to capture the stair wells on both sides of the diving wall. This would eliminate the need for a lift.
- With mounting of ESE-CAM-001, how should this look?
  - This camera should be mounted on the roof. Basically, we envision that a penetration out of the ceiling of RM 209 with conduit running up to the roof. From here, the camera should be easily serviced from the roof without extending out over the side of the building. This would be similar to how we mounted the Pro Line cameras at the High School. The camera mount itself is either attached to a custom bracket that is secured to the wall edge or an electrical box on the inside of the wall that is weather resistant.
- ESE-CAM-009, installed the same way, why?
  - This is to allow the camera not only to focus on who is coming into the area, but also cover the drive way up to the kitchen area.
- Multi-Sensor’s that are exterior, mounting height?
  - About the same level as the existing light fixtures, this should give us height insurance.
- ESE-CAM-012 Mounting?
  - This would be on the corner of the building, most likely you would use the existing penetration for the current PTZ there and use strapped Sealed Flex to be able to run the cable into the camera.

Cisco UCS Bid (COMPLETE)

(COMPLETE)

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Information Technology Cisco UCS Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, April 29, 2021. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, May 10, 2021, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: April 15, 2021 and April 18, 2021

Bid Packet:

Version 1 - ITCiscoUCS-Bid.pdf
Version 1.1 - ITCiscoUCS-Bid-1 1.pdf

Bid Questions:

None at this time

HPE Nimble Bid (COMPLETE)

(COMPLETE)

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Information Technology HPE Nimble Bid.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: April 15, 2021 and April 18, 2021

Bid Packet:

Version 1 - ITNimble-Bid.pdf

Bid Questions:

None at this time

Technology Equipment and Supplies (COMPLETE)

(COMPLETE)

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for Technology Equipment and Supplies.

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460 or on our website at sweetwater1.org. All equipment specifications in the bid documents are to be included in the bidder's proposal.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, April 29^th, 2021. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, May 10, 2021, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

The Board of Trustees of Sweetwater County School District No. 1, Rock Springs, Wyoming, reserves the right to reject any and all bids and to waive any and all informalities. The Board of Trustees shall accept the bids, which in their opinion is best.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: April 15^th and 18^th.

Bid Packet:

Version 1 - 2021EquipmentSuppliesBid

Bid Questions:

* Can we offer options as we are not an Epson reseller but there are a lot of options for Epson projectors?
The preference is for the model listed in the bid, but comparable projectors that are short-throw, laser light source, contain at least 4000 lumens LCD, and come with a 5-year warranty may be considered as an alternative

* Can we offer options for the iPad cases?
The preference is for the model listed in the bid, but similarly-built cases offering comparable device protection may be considered as an alternative, given the exact size and quantities specified.

* What features are preferred in the iPad cases?
Only Folio-style iPad cases will be considered an acceptable alternative. Preference will be given to cases that include a mitt-like feature for the cases to be carried and cases that can stand upright on their own.

* What will the neoprene sleeves be holding?
The neoprene sleeves will be intended to hold 11-inch or 13-inch MacBook Airs, or 12-inch or 13-inch MacBook Pro.

* What features are preferred in the neoprene sleeves?
Neoprene sleeves with an extra pocket to hold a charger will be preferred.

* What address can alternative samples be sent to?
Samples can be sent to Sweetwater County School District #1, 3600 Foothill Blvd, Rock Springs, WY 82901

* When would alternative samples need to be received?
Alternative samples need to be received no later than April 28th, 2021.

* Do you have an “in hand” or expected date of delivery on these items?
Expected date would be within 30 days after receiving the PO.

* Will Partial Bids be accepted?
Partial Bids will be accepted any be approved depending on meeting the district's needs.

13” Neoprene Sleeve Bid (COMPLETE)

(COMPLETE)

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for 13” Neoprene Sleeves.

Sealed bids will be received in the Information Technology Department until 9:00 A.M., local time, June 2, 2021. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, June 14, 2021, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: May 26^th and 29^th

^{Bid Packet:}

2021 13 Neoprene Sleeve.pdf

^{Bid Questions:}

* Can you verify what device make/model would be going into these 13” Neoprene Sleeves x 2500?

The neoprene sleeves will be intended to hold 11-inch or 13-inch MacBook Airs, or 12-inch or 13-inch MacBook Pro.

* Do you have an expected/in-hands date?

Expected date would be within 30 days after receiving the PO.

* Do you require a sample?

No, we do not.

* In order to send you the sealed bid and 13" sleeve sample, may I confirm the confirm your shipping address?

Sealed Bids ship to:

Sweetwater County School Dist #1, Information Technology Center, 3550 Foothill Blvd./P.O. Box 1089, Rock Springs, WY 82902.

Samples can be shipped to:

Sweetwater County School Dist #1, Information Technology Center, 3600 Foothill Blvd., Rock Springs, WY 82901.

* Are you folks open on Saturday?

No, we are closed on Saturday.

* If we overnite the bid and you are closed Monday for the holiday, and Fedex Overnite is not going to arrive until Tuesday at 10:30am.. Did you have any input on this?

If we receive a bid on Tuesday, June 1st, the bid will arrive on time for the opening on Wednesday, June 2nd.

* Did you have an expected “in-hands” date requirement for these 2500 sleeves as well?

Expected date would be within 30 days after receiving the PO.

Broadcasting Equipment Bid (Complete)

Invitation to Bid (COMPLETE)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Broadcasting Equipment Bid.

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460. All equipment specifications in the bid documents are to be included in the bidder's proposal. No substitutions of specified items are permitted.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Tuesday, May 26^th, 2020. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next special meeting on, May 28^th, 2020, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: May 13^th and May 23rd.

Bid Packet:

Version 001 - May 12, 2020 - Bid_AV.pdf

Bid Opening:

https://meet.google.com/avv-fcph-zqs

Bid Questions:

5/12/20 - SCSD1 - Due to COVID-19, we realize that it may not be possible for potential vendors to submit a sealed bid through traditional methods. With this information we have created a form in which you can submit your proposals to. Please use this link as an alternative submission method: https://forms.gle/XAEjB2m218F85Dhd6

5/13/20 - CDW-G - Am I able to bid comparable products?

Answer: You may submit alternative bids, however alternatives should be submitted separately and clearly identified as substituted items.

5/14/20 - B&H Photo Video - Can you please advise where to enter the price for the items request ?

Answer: On page 9 of the bid packet is a summery sheet summarizing the pricing by section. Vendors should also attach a quote style "line item break out" of each item quotes, if at all possible in the same order listed in the bid specifications.

5/21/20 - ProAudio.com - Does this require installation? On the Vendor Pricing Column, what do we put in there?

Answers: Question 1 - This bid is just a parts list, there is no installation on this project. Question 2 - On the Vendor Pricing Column, you would enter if you are supplying pricing for that line item. You would then attach a separate quote with the line item pricing.

RSSHS Networking bid (Complete)

Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the RSSHS Network Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, March 30^th, 2021. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, April 12^th, 2021, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: March 6^th & March 10^th

Bid Packet Downloads:

2020_11_17_RSSHS Network Bid.pdf Version 001

2020_11_17_RSSHS Network Bid V002.pdf Version 002

Bid Questions:

3/4/21 - Insight Public Sector
- Would you be able to sign a LOA (Letter of Authorization)?
  - Yes, this will be emailed directly, any vendor seeking an LOA, please let us know
- Would you be able to provide a Bi Report from Cisco?
  - Yes, we have been in contact with Cisco Directly about this. If any Vendor needs this Bi Report please contact us directly.
3/10/21 - Insight Public Sector
- What devices are you planning on managing with the Prime infrastructure license in this request?
  - With these bid spec's we are asking for Cisco Prime Infrastructure licensing on the 26 - Wireless Access Points that in the bid as well as the 9 - C-9300 Switches
3/23/21 - ConvergeOne
- Can you confirm that the only change is the addition of the ISR 4321?
  - Yes, this is the only change that we have made from V001 to V002.
3/24/21 - ConvergeOne
- Under each of the switches Smartnet CON-SSSNT-xxxx is listed. However EDU SKU’s come with (no charge) a 3 year FREE Smartnet level that includes NBD Hardware support/replacement, phone TAC support and Software updates. Do you want this extra coverage that does have a cost included in the response (CON-SSSNT-C9300xxx)?
  - If it is included with the different EDU SKU’s please ensure that this is specified within the proposals for clear communications with all departments involved with purchasing equipment.
- Under Modules/Cables/Parts Power Supplies are listed. Are these the “redundant” power supplies, or just clarifying the power supply size that should be the single P/S in the switches?
  - Yes for all of the switches we are adding in redundant power supplies.
- Under Modules/Cables/Parts the following is stated “Cisco Certified Refurbished…are acceptable”. Can you clarify if the expectation is that these refurbished SFP’s are from “Cisco’s Authorized Remanufactured” program direct from Cisco, or are you accepting other 3^rd Party brands that describe themselves as “Cisco Certified”?
  - We are not able to accept any 3^rd party brands for SFP’s. These will need to be Cisco Authorized Remanufactured only, or new Cisco Branded.

BID RECAP BOARD AGENDA ITEM

Facilities Camera Hardware Bid (COMPLETE)

(COMPLETE)

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Facilities Camera Bid.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: March 10^th & 13^th

Bid Packet Downloads:

Facilities Bid Cameras V01.pdf

2021_03_11_FacilitiesCameraBid_V02.pdf

Bid Questions:

None at this time.

Facilities Wiring Bid (COMPLETE)

(COMPLETE)

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Facilities Camera Wiring Project.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: March 10^th & 13^th

Bid Packet Downloads:

Facilities Wireing Bid Packet V01.zip

Facilities Wiring Bid Packet V02.zip

Bid Questions:

Questions from SiteWalk
- Can we run cables open air?
  - In the room with the MDF this should be fine as cables already are ran that way
  - For the Shop areas, everything must be in conduit. Conduit does not need to be painted
- Walls, do they need conduits
  - Yes they do, along with that, a 4 square box needs to be installed on the end of the conduit. This 4 square box, must be a 4 square box, not 4 11/16" or any other size.
- How do we hang the 360's
  - These will be secured to the red iron and pipe be ran down to the desired height.
- How far down do we go for the 360's
  - Below the HVAC units
- Main door cameras, they have two there now, what are we doing?
  - Both are to be removed and replaced with new cabling.
- When is the bid due?
  - March 30th, 2021 at 2:00pm
- Exterior Cameras, how high do we want them?
  - Up fairly high in the air, however below the existing lighting systems that are on the building.

Oct 19' Transportation Bid (Complete)

Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Oct 19’ Transportation Camera Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Wednesday October 30^th. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, November 11^th, 2019, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: October 9^th & October 12^th

Bid Download:

TransportationCameraBid.pdf - Version 1 - October 1st, 2019

Bid Questions:

On page 4, the proposal refers to “district over the road vehicles”, what types of vehicles are these, (vans, trucks, cars) and how many of each?
- Over the road vehicles refers to Type D or Transit Buses
- Type A – 17
- Type C – 46
- Type D (Transit) - 32
From page 4 of the proposal, would you provide a drawing of a Type D - Transit Bus?
- This type of bus can be googled to see what it is
From page 4 of the proposal, does the Type D – Transit Bus have interior side racks?
- Some of or Type D and Type C buses have interior racks
From page 4 of the proposal, do any of the other buses have interior side racks?
- See previous answer
From page 4 the proposal states, “These proposals should be a complete system including by not limited to product installation and servicing of systems” in paragraph 1. Further down that page, the proposal states, “ Proposal should include onsite installation training of SCSD1 staff of one complete system per each style of vehicle”. Are we being asking to do a complete install or training on only one bus?
- We want directions and training for the installation of these cameras. To assist with the training, we would like the winning bidder to install one (1) camera system in one (1) Type A bus, one (1) camera system in one (1) Type C bus and one (1) camera system in one (1) Type D Transit bus
From page 4 of the proposal, please define “servicing of systems” in the Scope of Work.
- Any work that needs to be done on the system while it is under warranty or that cannot be completed by the District after the system is no longer under warranty.
With the new stop arm law passed on 7/1/19 in Wyoming, is there are requirement that there must be two stop arm cameras on each bus?
- Wyoming Statute 31-5-507 does not mention a requirement for two stop arm cameras; however, the District would like the vehicle to be captured on video in either direction
What is the existing camera equipment currently installed?
- Not relevant
Do you have current systems that will need to be removed? If so, how many cameras?
- The District will remove cameras
Does the owner want the original equipment back?
- N/A
What is the total number of systems expected to be ordered for year involved?
- 95 - 100
How many proposal response documents are required?
- We will need a copy of the original bid completely filled out along with at least one copy of any supporting documentation called for throughout the bid.
What is the minimum number of buses that will be available each day?
- N/A
Is there only one location where the bus cameras will be installed? If no, what are the addresses of each location?
- Yes
What are the hours of operations of each location?
- 6AM – 6PM
Would you provide the beginning and end dates for summer break?
- Not relevant
Is cellular connectivity needed?
- No, this option not preferred.
Are there secure locations at SCSD1 for storage of surveillance equipment for delivery and storage during installation?
- Yes
What are the environments of the SCSD1 installation locations, i.e. inside/outside, flat, gravel/blacktop, bathroom facilities, water stations?
- Inside and outside at the Transportation Department. Water and restroom facilities are available
At the SCSD1 installation location are there shipping doors with pallet loaders or forklifts available for equipment delivery?
- Yes
Would a cut and tuck process be acceptable to hide the wiring and reduce removal costs?
- To be determined
Are patching of holes from previous system removal required?
- Will be done by District
Is there a server will already be available onsite for auto-upload or shall we also quote a new server for video uploads? If there is a server onsite, would you please share the specifications for it?
- We currently do not have a server for this, however at least minimum system requirements must be specified for proposed solutions, if we will need to purchase outside of this bid. However, alternatively you can submit a server proposal however this must be clearly identified within the proposal.
What is the delivery timeline expectation?
- Must be completed within this fiscal year. (Our fiscal year starts on July 1)
Are we permitted to dispose of the installed systems’ packing materials in your supplied dumpster?
- Yes
How soon after the award is made will a purchase order be issued?
- Per bid document, it specifies which board meeting this proposal will be going to. If approved, we will immediately start work on issuing a PO for successful vendor.
Is there a server will already be available onsite for auto-upload or shall we also quote a new server for video uploads? If there is a server onsite, would you please share the specifications for it?
- We currently do not have a server for this, however at least minimum system requirements must be specified for proposed solutions, if we will need to purchase outside of this bid. However, alternatively you can submit a server proposal however this must be clearly identified within the proposal.
Shall the vendor also submit pricing to cover any potential wiring for lot Wi-Fi? Do the current storage facilities have wireless access points? If there is not can a schematic of the lots be provided?
- If proposed solution requires deployment of WAP’s for wireless coverage to the busses, Company must specify wireless proposal including but not limited to wiring and deployment.
What is the current network and server infrastructure? Is there a server available onsite for auto-upload or shall we also quote a new server for video uploads? If there is a server onsite, would you please share the specifications for it?
- For network infrastructure, we are a Cisco House, typically deploying Cisco 3802i WAP’s and our switching environment also is Cisco Switches, typically 3560X’s. We currently do not have a server for this, however at least minimum system requirements must be specified for proposed solutions, if we will need to purchase outside of this bid. However, alternatively you can submit a server proposal however this must be clearly identified within the proposal.
Could you advise how many each of the below-listed vehicles:
- Bus Type A – 17
- Bus Type C – 46
- Bus Type D – Transit Bus – 32
District Fleet Over the Road Vehicles (could you clarify what the "over the road" vehicles are?)
- Type D transit buses
How many buses will this project be for?
- 100 camera systems. We would like to receive training for installment. Therefore, we would like your company to install three (3) systems; one (1) on a class A, one (1) on a class C and one (1) on a class D
How many cameras, both interior and exterior per bus are expected to be on the bid
- That will depend on the coverage of your camera system; we want full coverage inside, a stop arm camera for vehicles that run the reds, and a camera for the loading door.
I see a stop arm camera specified, however, there are no other camera locations specified. Please provide desired camera locations
- That will depend on the coverage of your camera system; we want full coverage inside, a stop arm camera for vehicles that run the reds, and a camera for the loading door.
Does SWCDS prefer a hard drive based system or an SD card based system?
- Sweetwater County School District prefer the usage of SD card based systems as temperatures in this area are cold and the roads are bumpy.
Is the vendor only installing 1 bus per bus type, then SCSD1 Staff completing the remaining installations?
- Yes, that is correct.
Safety Vision recorders have the ability to work with all of the above VMS types. Is Wi-Fi downloads something the district is considering and if so, would Safety Vision be responsible for providing the network or would SWCDS take care of that?
- Proposals should also provide any details on any Video Management System, rather it be in the cloud, local on-premises or a system that requires the removal of internal hardware.
  - If Cloud capable, please provide noted section in proposal specifying cost for a one, three, and five-year periods.
  - If Cloud or Local on-premises, please provide hardware specifications/requirements.
  - Any applicable licensing costs should be included in proposals, if applicable, please provide one, three, and five-year pricing.
In order for us to provide accurate pricing, please provide total number of systems for each vehicle type.
- As RFP indicates 95 total (Type A – 17 / Type C – 46 / Type D – 32), 100 camera systems will be included.
- The 5 extra camera systems would be used in buses as needed. This was intentional as we would like to have spares in the event a system dies.
What is the address of the bus yard? Do all vehicles park there each night?
- 3600 Foothill Blvd, Rock Springs. Buses all park there each night.

E-Rate - RSJH Wiring Bid (Complete)

Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Rock Springs Junior High School E-Rate Wiring Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, February 21st, 2020. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, March 9th, 2020, for their acceptance. This bid will require a mandatory Site Walk on January 13th, 2020 at 3:45pm.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman
Max Mickelson, Clerk
Sweetwater County School District Number One Board of Trustees

Published dates: January 8, 2020 & January 18, 2020

Bid Packet Download:

V001-1-RSJH_WireingBidPacket.zip - Version1.1 - January 2nd, 2019
V001-RSJH_WiringBidPacket.zip - Version 1 - January 2nd, 2019

Bid Questions:

1/6/20 9:32am - Redi Services -
- Question: What is the size of this project?
- Answer: This isn't our biggest job, however it isn't our smallest job, it is a pretty mid range size. For more information on the size, I encourage you to look at the RFP to get an idea of the full scope of the project.
1/6/20 9:11am - ECI
- Question: What’s the difference between ver 1.1 and 1?
- Answer: We have added in the fiber specification on Page four:
  - Full Size Screenshot Link
1/6/20 9:11am - ECI
- Question: Do you have the full size print you used to do your markups on?
- Answer: The full size maps can be found on our website inside the zipped Bid Packet Download (http://www.sweetwater1.org/groups/4798/information_technology/technology_bids) Inside of here, there are Vector based maps in the following path "Bid Packet Download" --> Maps --> Vector Maps
- These maps are formatted for Adobe Illustrator, if you need something specific please let us know.
Site Walk Questions - January 13th, 2020
- Question: Does SCSD1 have measurements for the building
  - Answer: We do not have measurements for this building. However, we can measure as we walk through the building.
  - Answer: Page 4 on Version1.1 - “Cable length must be determined by bidders; any measuring can be done throughout the site walk”
- Question: Has anything changed with RM 180A?
  - Answer: Nothing has changed from recent single run projects that have occurred in the building, however with this specific room we are going to have two racks be deployed by SCSD1 Facilities Department. The new racks will be floor mount two post racks, we won’t have the wall mount that exists at this moment in time.
- Question: What is that wall? (Talking about the wall that connects the Auditorium Lobby with the hall outside RM 180)
  - Answer: This is a Fire Wall.
- Question: How do we get into the ceiling in the Auditorium?
  - Answer: We are not sure, we will get in touch with our Facilities Department and post the answer on the website.
  - Answer: This is a tight fitting location, there is an access hatch in the RM 166
- Question: Are there drops on the Stage?
  - Answer: Yes, they are existing drops that are wall mounted on the back of the stage.
- Question: Is RM 166 and 165 have the same ceiling?
  - Answer: Yes, both are high hard lid ceilings.
- Question: WAP’s, how many drops per WAP?
  - Answer: Everywhere you see the WAP, it also calls for two drops.
- Question: Does the conduit need to be painted?
  - Answer: Page 4 on Version 1.1 – “Painted conduits are the only acceptable conduit, Panduit or any other style of raceway is unacceptable”
- Question: RM 142C, Changes?
  - Answer: Yes, SCSD1 Facilities department is going to be removing the wall mount rack and deploying a two-post rack.
- Question: For the kitchen, is it like the high school?
  - Answer: Yes, two polls are to be installed complete with power and data
- Question: Is exposed wire ok?
  - Answer: No, any wire must be either above the ceiling properly secured or in conduit.
- Question: Where do we come out of the building for the Press Box Fiber Run?
  - Answer: Shortest, easiest penetration is fine so long as there are no Roof Penetrations.
- Question: What do you think the best path would be?
  - Answer: Come out of MDF, down the hall towards the Baseball fields (north) bore under roadway, then trench between the tennis courts and Baseball field to Press Box.
1/14/20 2:16pm - WyoTel
- Question: Would you be willing to provide a secondary site walk since we missed the first one?
  - Answer: With this specific project we are not offering a secondary site walk at this moment in time.
1/30/20 8:47am - Pine Cove Consulting
- Question: I wanted to reach out and see if there is any option to have a second walkthrough or if there is any way around that mandatory walk through?
  - Answer: We are not going to be holding a secondary walk-through due to time constraints. Attending the sitewalk is mandatory to be able to bid.
2/8/20 11:32am - Infinity Power & Controls
- Question: Has the date passed for questions?
  - Answer: No, Last day for Questions is February 14^th, 2020 for the Wiring Bid on RSJH
- Question: For the Wiring project, does that consist of CAT6a and OM3 Fiber to the press box?
  - Answer: This project is going to have the whole building re-wired including running a new line of Fiber out to the Press Box. On the Maps, anything indicated by a Triangle is a drop. There is a number by each triangle, this signifies how many drops are in that location.
- Question: What does WAP mean?
  - Answer: WAP is our abbreviation for Wireless Access Point. Each WAP should have two drops ran to it.

RSJH Camera Bid (Complete)

Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the RSJH Camera Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, February 21^st, 2020. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, March 9^th, 2020, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: January 8^th and January 18^th

Bid Packet Download:

2019_12_27_Camera Bid_V01.pdf - Version 1 - January 2nd, 2019

Bid Questions:

1/10/20 10:10am - High Point Networks
- Question: How open are you to other vendors other than the ones you identified?
  - Answer: A component to this bid indicates that you are able to submit alternative products, however it must integrate into our existing infrastructure or be compatible with existing infrastructure. Any part numbers that are an alternative to what has been specified would either need to be self-sufficient, meaning come with back end to support the cameras or integrate into our existing infrastructure. Any alternates must be clearly identified as such as well.
2/20/20 8:17am - Inteconnex
- Question: Would you accept an electronic proposal rather than a delivered proposal?
  - Answer: On page six of the bid specifications, it states that bids must be sent in a sealed envelope to a physical address. With this in the specifications, we are unable to accept an electronic copy of this proposal.

RSJH Network Hardware Bid (Complete)

Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the RSJH Network Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, February 21, 2020. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, March 9^th, 2020, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: January 18^th & 22^nd

Bid Packet Download:

2020_01_07_RSJHNetworkBid_V01.pdf - Version 1

Bid Questions:

1/16/20 10:10am - CDW-G
- Question: Is there a 470 for the Network Hardware?
  - Answer: No, there is not a 470 for the network hardware.
1/10/20 10:16am - High Point Networks
- Question: How open are you to other vendors other than the ones you identified?
  - Answer: A component to this bid indicates that you are able to submit alternative products, however it must integrate into our existing infrastructure or be compatible with existing infrastructure without overhauling our entire network. Our network currently has been deployed as a Cisco Based network with both Layer 2 and Layer 3 capabilities. We would accept alternative bids, however it would have to integrate into our other infrastructure. Any components that are an alternative to what is specified within the bid must be labeled as such.
2/13/20 1:52pm - Convergeone
- Question: The EDU SKU for the controller comes with 3 year smartnet, did you wan the additional coverage?
  - Answer: No, so long as the EDU SKU covers the Smartnet we don't need additional coverage on that device.

E-Rate Westridge and Northpark Wiring (Complete)

Invitation to Bid (COMPLETE)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Westridge & Northpark E-Rate Wiring Bid.

Sealed bids will be received in the Information Technology Department until 1:00 P.M., local time, Friday January 25, 2019. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, February 11, 2019, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: December 12^th & January 5th

Bid Packet Download:

Bid Package V1 - E-Rate Westridge and Northpark.zip Click Here for Bid Packet

Bid Questions:

Q: When is this bid due?

A: Bid is due on January 25^th, 2019 at 1:00pm, this bid also must be mailed in. Specific information can be found on page 21 of the bid packet.

Q: Northpark: Will the MDF Rack be replaced?

A: No, we will be utilizing the existing rack in the MDF.

Q: According the bid packet, it specifies the WAP’s as pink?

A: Yes, on page 16 the WAP’s are going to be pink.

Q: Can we use existing conduit?

A: Yes, we encourage you to use the existing conduit, however with CAT6a, you might need to replace this conduit with a larger diameter conduit.

Q: Do we have to paint the conduit?

A: Any new conduit must be painted in accordance with page four of the bid packet. To go with this you will need to contact facilities (352-3499) to get the exact color specification.

Q: Is every room going to be getting a Security Camera?

A: No, those are Access Points, and yes pretty much every room is going to be getting an access point.

Q: Northpark: New Drops in RM 123, How do you want those ran?

A: Those should be ran in one piece of conduit coming through the book case and match the height of the power receptacles if it all possible.

Q: Two drops for each AP?

A: Yes, each access point will require two drops.

Q: Do we have to provide the patch cables to match the color spec’s in the bid packet?

A: No, All patch cables can be blue in color.

Q: Westridge: Is there existing fiber between MDF and IDF?

A: No, currently we are running a copper backbone between these two closets.

Q: Surface mount conduit acceptable?

A: Yes, however try to use existing conduit as much as possible or the least amount of surface mount conduit possible.

Q: When is the work to be preformed?

A: Work may start on May 28^th, 2019, and must be completed by August 31^st, 2019. Any work that is going to be performed while school is in session must be done after normal business hours, After 3:30pm until 7:30am per page four of bid packet. The last day of this year’s school session will be May 24^th, 2019.

Westridge & Northpark Camera Bid (Complete)

Invitation to Bid (COMPLETE)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Westridge and Northpark Camera Bid.

Sealed bids will be received in the Information Technology Department until 1:00 P.M., local time, Wednesday May 29^th, 2019. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Central Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, June 10^th, 2019, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: May18 and May 22

Bid Download:

2019_05_15_Camera Bid_V01.pdf Version 1 Camera Bid

2019_05_16_Camera Bid_V02.pdf Version 2 Camera Bid

2019_05_16_Camera Bid_V03.pdf Version 3 Camera Bid

Bid Questions:

5/20/19 10:59am - Insight - QUESTION: Please clarify for me if you require installation and implementation for these camera’s, etc. I could not find specifics in the bid packet. I noticed that there is a line item on page 6 that references “labor costs must be clearly identified”. ANSWER: We use a standard template with all bids, which is why you see the labor costs listed out separate. For this particular bid, there will be no installation or implantation from vendors for this specific bid.

Westridge & Northpark Network Bid (Complete)

Invitation to Bid (COMPLETE)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Westridge and Northpark Network Bid.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Carol Jelaco, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: May18 and May 22

Bid Packet Download:

2019_05_15_NetworkBid_V01.pdf Version 1 Bid Packet

Bid Questions:

Surplus iPads (COMPLETE)

Surplus iPad (Complete)

The Sweetwater County School District #1 Board of Trustees has declared the following items as surplus: 1,200 iPad 2’s and 100 iPad mini’s. The District will be accepting sealed bids to purchase the equipment as a complete lot until Wednesday, July 10, 2019 at 2:00 p.m. Bids must be delivered to the Information Technology Department, 3550 Foothill Blvd., Rock Springs, WY, 82901, attention Stephanie Tolman. No partial or odd lot bids shall be accepted. The District reserves the right to reject any and all bids in the best interests of the District.

Bid Recap - SurplusBidBreakout.pdf

Questions:

Question: Will we accept conditional bids?
- Answer: Yes, we fully expect bid to be gradient depending on the condition of the device. A (perfect), B, C (Not functional) grades.
Question: Did the devices go home?
- Answer: No
Question: Are they etched?
- Answer: No
Question: Do we expect people to be sent to package the iPads?
- Answer: That will be taken into consideration as we review bids.
Question: Are there bid specs?
- Answer: Nothing additional to what was advertised. A sealed quote needs to be received by July 10^th, at 2:00 p.m.
Question: Will you remove iCloud or any dEP software from them prior to sale?
- Answer: Yes
Question: Were the iPads kept in cases?
- Answer: No
Question: Is there any engraving on the iPads?
- Answer: No
Question: Do any iPads have cracked screens?
- Answer: Not that we are aware of, but we understand that bids could be graded and dependent on the condition of the device.
Question: I see you are accepting conditional bids by grade of the iPad. Does this mean that you will allow the winning bidder to receive the iPads to grade them in order to calculate the final purchase price at which time the final payment will be made? Or will your district separate the devices by condition in order to calculate the final number?
- Answer: Yes – we will allow the winning bidder to grade the iPads, although the grades need to be defined on the bid. For example, A – Excellent – Device is New or slightly used for less than 90 days. Device is complete with its original box, packaging and accessories. Device is 100% functional with the remaining OEM warranty.
Question: Do the iPads include their AC Chargers, if not all of them have chargers what percent of them do you estimate have them?
- Answer: Not all of the devices have their power blocks and cable, however we estimate 75% or more of them do have their power block and charging cable.
Question: Can you provide a sample Serial Number for the iPad 2's and the iPad Mini's so we can look up the configuration of the devices?
- Answer: iPad Mini: F4LKFETSF193 and F9FML7QMFP84 iPad 2: DMQG8KY6DFHY and DN6G9E6RDFHY
Question: Can I email you an offer on the iPads or do they need to sent by regular mail, Fedex, etc.?
- Answer: It would be better to be sent by regular mail. That way we can stamp it and not open it until the bid opening.
Question: Are they any pictures of the devices available that you could send me?
- Answer :
Question: How does the winning bidder gather the iPad lot?
- Answer: This should be a part of your proposal on how you want those items to be obtained. Each method that is submitted will be taken into consideration for the winning bid.
Question: Do you pack and ship or are we responsible for pick up?
- Answer: This should be a part of your proposal on how you want those items to be obtained. Each method that is submitted will be taken into consideration for the winning bid.

RSHS Theater Wireless Microphone Bid (Complete)

Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the RSHS Theater Wireless Microphone Bid.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Friday September 21^st, 2018. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, October 8^th, 2018, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: September 12^th & September 15th

Bid Packet Download:

Version 1.0 Download Link RSHS_Theater_Mic_Bid.pdf

Bid Questions:

9/14/18: QUESTION: You specified G50 as the frequency band for the Lavalier systems, but not for the additional 12 handheld transmitters. Should those also be G50? H50? ANSWER: For the line item 12 - QLXD2/BETA58A Handheld Wireless Microphone Transmitter These handheld Microphones should be configured for the G50 Frequency Range.

9/14/18: QUESTION: The UA844+SWB unit on the bid comes with 4 power cables. Did you need 12 additional, or 8 additional, for a total of twelve? ANSWER: We are wanting to obtain 12 power cables outside of the whatever is shipped with the UA844+SWB, this will allow us to have spares in the event that something goes wrong.

9/14/18: QUESTION: Do you have additional UA88+SWB units that are not on the bid? You'll need a total of 3 to do 12 channels. Each of those will come with 4 power cables. ANSWER: We currently have two UA844’s on hand from our old system, we will just be needing the power.

9/14/18: QUESTION: You have specified 6 Antennas. Usually, 2 are required per complete system, and BNC cables are required to connect them to the UA88+SWB. So I'm not sure if you're creating 3 complete systems, and are supplying your own BNC antenna cables. ANSWER: We will be making three systems in total, and should already have BNC’s on hand for this. The UA844+SWB does come with some BNC Cables, if however, we find that we need additional cables, SCSD1 will purchase those outside of this bid.

9/14/18: QUESTION: QLXD2/BETA58A needs to have a frequency indicated. Can you tell me which frequency you need? ANSWER: For the line item 12 - QLXD2/BETA58A Handheld Wireless Microphone Transmitter These handheld Microphones should be configured for the G50 Frequency Range.

9/14/18: QUESTION: The power cables are included in the UA844+SWB for 4 wireless units. The issue here is that they actually need (3) UA844+SWB instead of one. ANSWER: We currently have two UA844 units, we just need the power cables for these.

9/14/18: QUESTION: I would like to know if this bid requires the vendor to install anything. ANSWER: The installation of these materials is going to be performed by SCSD1 Staff, vendors are not installing these systems for this bid.

RSHS Theater Stage Intercom Bid (Complete)

Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the RSHS Theater Stage Intercom Bid.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: September 12^th & September 15th

Bid Packet Download:

Version 1.0 Download Link RSHS_Theater_Stage_Intercom_Bid.pdf

Bid Questions:

9/10/18 Question: Would you be open to comparable parts to your Clear-Com bid? Like Jabra, LogiTech, Polycom, or Plantronics? Answer: Any alternative bids (not per the specs), must be clearly identified as Alternative and submitted separately. The alternative bids must also be compatible with existing Clear-Com Wired equipment that we are not replacing as part of this bid.

October 18' Camera Bid (Complete)

Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the October 18’ Camera Bid.

Sealed bids will be received in the Information Technology Department until 1:00 P.M., local time, Friday November 20^h, 2018. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, December 10^th, 2018, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: October 27^th & November 7^th

Bid Packet Download:

Version 1 V1 - Camera Bid.pdf Download Link

Bid Questions:

October 18' Camera Wiring Bid (Complete)

Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the October 18’ Camera Wiring Bid.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: October 27^th & November 7^th

Bid Packet Download:

Wiring Bid Packet V 1 0.zip Version 1.0 Download Link

Bid Questions:

SCSD1 E-Rate Network Bid (Walnut) (Complete)

Walnut E-Rate Wiring Project (Complete)

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Walnut E-Rate Wiring Project.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Friday March 2^nd, 2018. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, March 12^th, 2018, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: February 2^nd & February 17^th

Bid Packet Download:

Bid Packet Version 1 (Updated 2/1/18) Bid_Packet_V01.zip

Bid Packet Version 2 (Updated 2/7/18) Bid_Packet_V02.zip

Bid Questions:

QUESTION: Is this job basically changing from CAT5e over to CAT6a? ANSWER: Yes, we are pulling out almost all of the CAT5e and replacing it with CAT6a. Room 120 has T-1’s and some additional cables, these are not to be touched, they will stay where they are.

QUESTION: Will we need new fiber patch panel’s in the IDF? ANSWER: Yes, according the bid specs, we prefer Corning over Leviton on Fiber Patch Panel’s.

QUESTION: Are we going to be adding another IDF/MDF? ANSWER: No, all IDF’s and MDF’s listed on map are already onsite.

QUESTION: How are we expected to terminate the drops for the AP’s? ANSWER: We would like to have RJ-45 Keystones placed on the end of drop. These should also be tied off above the ceiling, SCSD1 will be patching from the Keystone to the AP’s.

QUESTION: Is the Electrical Contractor responsible for purchasing the Patch Panel’s? ANSWER: Yes, these will need to be purchased by the Electrical Contractor and must be rated for CAT6a, refer to bid specs for brand information.

QUESTION: Is the Electrical Contractor responsible for providing Patch Cables? ANSWER: No, SCSD1 will be providing those.

QUESTION: What is expected for service loops? ANSWER: SCSD1 is requesting a 3ft service loop for each drop.

QUESTION: Will the electrical contractor be responsible for face plate replacements? ANSWER: Keystones will defiantly need to be replaced, however you might not have to replace the faceplates. If a faceplate does require replacing that responsibility will be on the electrical contractor.

QUESTION: Cameras, what are we doing for those? ANSWER: Internal cameras you will be pulling the CAT6a to each star location on the map, RJ-45 Keystone termination above ceiling with a 3ft service loop. External Cameras, you will need to pull to the exterior of the building with conduit, sealed to fire code. The drop must be terminated in a weather proof 4 square box with a blank faceplate. The coil for this run must be located inside of the building as there won’t be enough room in the box for the service loop.

QUESTION: Plenum? ANSWER: Yes, this is required for all data runs.

QUESTION: Is conduit ok in room 118? ANSWER: Yes, that should be fine, this is the mechanical room of the building.

QUESTION: RM111, can we use existing conduit? ANSWER: If conduit exists to that location and the CAT6a will fit in that conduit, you can use it.

QUESTION: RM 134,132,130,122,128 How do we get into the ceiling? ANSWER: I spoke with our Master Electrician this morning about this, he wasn’t 100% sure on how to get into the ceiling, he thinks there might be a hatch in the electrical room (RM120). He did propose two other locations in which he has used in the past and that would be to run drop into room 116 and gain access to the ceiling from this room. The other method was on the south side of room 134, the entry way is a drop ceiling.

QUESTION: Is there a way to have a full-size print for Walnut? ANSWER: As in full size print, depends on what you’re asking for exactly. In the bid packet that is up on the website I do have three vector files in that package. The “.AI”, “.EPS”, “.DWG” are all vector-based images, AI is for Adobe Illustrator, the EPS is a generic Vector which can be used in AI, Corel and many other vector-based programs, and the DWG file is an AutoCAD file that was exported from AI. With these vector-based images you can scale these drawings up to any size you desire without any pixelation of the image. These maps however are not to scale, if this is something that you are requesting please let us know and we will get in contact with our facilities department and see if we can get a digital rendering of those.

2018/02/20 - QUESTION: Would it be possible to have another Site Walk to meet the Mandatory requirements of this bid for companies who did not see the original publication in the time frames? ANSWER: Yes, we will do another site walk. We will not be granting any extensions to the bid deadline. The additional site walk will be held on February 22^nd. This will be optional for the companies that attended the previous site walk, and mandatory for any companies wanting to bid on this project that did not participate in the previous site walk. This will be held on February 22, 2018 at 3:45pm. We will meet in the main office of Walnut Elementary.

2018/02/22 -

QUESTION: Can we get a bigger sized map? ANSWER: Yes, we have the vectors published on the website so you can blow this up as big as you need it. If you need assistance or want a specific size, email us and I can resize it for you and publish that on the website.

QUESTION: What ends are we using to terminate the Fiber? ANSWER: SC Ends, on page 3 of Version 2.0 of the bid packet, bullet item number 3 states that “Fiber to be ran between MDF and IDF must be OM3, this must terminate in Fiber Patch Panel with SC ends. Fiber must also be ran in independent conduit.”

QUESTION: Corning for Fiber Patch Panel? ANSWER: Yes, Corning is preferred for Fiber Patch Panel’s. On Page 7, Section 1 D states that Corning is preferred over any other brand, we will also accept the usage of Leviton, any other brands must have prior approval.

Question: Ceiling access to Room 134 (Lunch Room) ANSWER: Access is available through the ceiling of Room 116.

QUESTION: RM 111, can we use the existing conduit? ANSWER: Yes, if it is currently installed in that area and the new cable will fit in the conduit, you can utilize the existing conduit.

QUESTION: Can we put room 111 drops in the wall? ANSWER: Yes, you can place the drops through the wall and not use the conduit, however the conduit will need to be removed.

QUESTION: RM 134, AP & Camera Mounting? ANSWER: We will be needing to have a 4 square box for each of the items on that hard-top ceiling.

QUESTION: Is conduit required? ANSWER: Not in drop ceiling however in the mechanical room (118) it will be required if not placed above hard top ceiling.

QUESTION: Are we placing a rack in Mezzanine? ANSWER: We don’t have that in the bid specifications, as a result we won’t be requiring an additional rack to be provided for this location.

QUESTION: When is this bid due? ANSWER: On page 11 of the Version 2.0 of the bid packet, it states that bids will be accepted until 2:00p.m. on Friday March 2^nd, 2018.

2/27/18

QUESTION: The bid shows “Leviton” jacks and patch panels…We typically use higher end jacks and patch panels by Panduit. Any problem with that substitution? ANSWER: SCSD1 would be ok with this substitution however we really would prefer the usage of Leviton.

QUESTION: Is there a reason this cabling project is an “after school hours” project and not a summer project? As we are discussing this for labor costs, this process requires that whatever our team works on in an evening has to be fully finished/terminated and up and running the following morning. We consider this a “rolling deployment” and can take longer, thus more cost. Any chance this could be done when school is out for the summer? ANSWER: This project can be scheduled to be during the summer months.

QUESTION: Bid requires that both closets have a grounding bus installed. Is that something that is actually already done? Or is it something that datacomm company would have to do? ANSWER: Both the MDF and IDF in this building are both currently grounded. So there wouldn’t be any need to have any additional ground provided for either of these data racks.

2018 RSHS Network Expansion Bid (Complete)

2018 Rock Springs High School Network Expansion Bid (Complete)

INVITATION TO BID

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the 2018 RSHS Network Expansion.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Friday, March 2nd, 2018. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, March 12th, 2018, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: February 2nd & 17th

Bid Packet Download:

Bid Packet Version 1 (2/1/18) 2018RSHS_NetworkExpansion Bid_Version1.pdf

Bid Packet Version 1.1 (2/1/18 10:28am) 2018RSHS_NetworkExpansion_Bid_V1-1.pdf

Bid Packet Version 2.0 (2/6/18 12:36pm) 2018RSHS_NetworkExpansion_Bid_V2-0.pdf

Bid Packet Version 2.1 (2/13/18 3:24pm) 2018RSHS_NetworkExpansion_Bid_V2-1.pdf

Bid Questions:

2/1/18 - 9:53am:

Question: Is this going through E-Rate or is this separate from the E-Rate process?

Answer: For the purposes of this bid, we are going to be going through E-Rate. As such we will be following the E-Rate Process as we progress through this bid.

2/14/18 - 3:01pm:

Question: What are the Bid Tabulations (how you are going to grade/ compare bid responses) for this combined E-Rate bid?

Answer: Per E-rate guidelines price must be the heaviest weighted criteria.

Question: Will it help or hurt that we are located out of state?

Answer: Per the State of Wyoming policies, we are required to favor Wyoming based companies if the total price is within a certain percentage. However, it won’t hurt your standing with us with your company being outside of state.

Question: Will it help or hurt that we will only be responding to one portion of this bid? I.e.) The Hardware only portion of the High School bid

Answer: This will not hurt your bid at all, we are accepting these as per project however will be filing the form 470 as a lump sum of all projects combined. Each project can be treated as a separate bid and will be awarded separately.

2018/02/20 - QUESTION: Since this is an E-rate funding project, am I correct that a PO for these items cannot be processed until the official funding year begin July 1, 2018? Or has that processed changed with the new 5-year program? ANSWER: The district will pay for the cost upfront in the interest of getting the project started in a timely manner. The funds received by E-Rate will then be used to reimburse the district. We just cannot invoice the SLD via discounts or BEAR until July 1^st.

SCSD1 - RSHS Camera Replacement Bid (Complete)

Invitation to Bid

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the RSHS Camera Replacement Project.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Wednesday, March 28^th, 2018. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, April 9^th, 2018, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: March 17^th, March 22^nd

Bid Packet:

March 13th, 2018 8:27am - V1-2_BidPacket.pdf

Bid Questions:

March 15th, 2018: QUESTION: Saw on your website that there is a bid for cameras due late march, can we get more details on that?
- ANSWER: The entire bid specifications are listed on the website (http://www.sweetwater1.org/groups/4798/information_technology/technology_bids) Inside of that SCSD1- RSHS Camera Replacement Bid post, there is the March 13^th, 2018 V1-2_BidPacket.pdf link where you can download the entire bid packet that has all of the specifications. The direct link for that bid packet is (https://echalk-slate-prod.s3.amazonaws.com/private/groups/4797/resources/06dfe377-efd5-45b0-950e-61b63a515953?AWSAccessKeyId=AKIAJSZKIBPXGFLSZTYQ&Expires=1836310932&response-cache-control=private%2C%20max-age%3D31536000&response-content-disposition=%3Bfilename%3D%22V1-2_BidPacket.pdf%22&response-content-type=application%2Fpdf&Signature=IUweOsIOa4jP7GwPpumgglMbxCA%3D)
March 15th, 2018: QUESTION: Is there a walkthrough scheduled for the camera bid?
- ANSWER: There is no site walk that is going to be required for this project, we are simply doing a parts list type of bid where we have planned out the camera systems in full length and were able to determine which cameras are going to be needed for this project based on prior experiences with selected brand and technical specifications provided by manufacturer.
March 20th, 2018: QUESTION: Is this a material/equipment only RFB? No Labor required?
- ANSWER: Yes - This is for materials and equipment only, No labor required.
March 23rd, 2018: QUESTION: Have there been any date/time changes to the advertised bid date or pre-bid meeting?
- ANSWER: There have not been any changes to the Bid Opening nor the Board Meeting. Sealed bids will still be accepted until 2:00 p.m. local time on Wednesday, March 28th, 2018. There is no pre-bid meeting for this bid.
March 23rd, 2018: QUESTION: Do you have a Pre-Bid Conference Scheduled? Is it mandatory or not?
- ANSWER: There is no Pre-Bid conference for this bid, subsequently with no meeting there is no mandatory requirement for attendance. We will be opening up the submitted bids on March 28th, 2018 this event is open the public, however attendance is not mandatory.
March 23rd, 2018: QUESTION: What is the address (site location)?
- ANSWER: The site in which the cameras are going to be deployed is going to be 1375 James Drive, Rock Springs, WY 82901. The site in which the bid opening is going to take place is going to be in the Technology Conference Room - 3550 Foothill BLVD. Rock Springs, WY 82901. The site in which the board meeting is going to take place is going to be in the CAB Board Room - 3550 Foothill BLVD. Rock Springs, WY 82901.
March 23rd, 2018: QUESTION: What is the estimated construction cost?
- ANSWER: We won't be having any construction related costs associated with this specific project as this bid is just for ordering the camera hardware.
March 23rd, 2018: QUESTION: Who is the Engineer/Architect on this project?
- ANSWER: There wasn't anyone hired to perform these tasks.
March 23rd, 2018: QUESTION: How can I obtain a complimentary, electronic set of plans and specs?
- ANSWER: All of the bid specifications can be located on our website: http://www.sweetwater1.org/groups/4798/information_technology/technology_bids
March 23rd, 2018: QUESTION: If this is not available, what is the plan deposit for acquiring the plans and specs? Is that deposit refundable?
- ANSWER: The bid specifications are posted to our webiste which can be found at: http://www.sweetwater1.org/groups/4798/information_technology/technology_bids
March 23rd, 2018: QUESTION: Have you issued any addenda for this project? Can I ask a copy?
- ANSWER: When this bid went live, had already made a change to the original, the bid that we have out now has all of the adjustments posted to it. Version 1.0 of this bid was live. All live versions of this bid can be found on our website: http://www.sweetwater1.org/groups/4798/information_technology/technology_bids
March 23rd, 2018: QUESTION: Can I get a copy of the plan holders list, if available?
- ANSWER: We don't have any plan holders for this project.
March 23rd, 2018: QUESTION: Are union bids required?
- ANSWER: No, however anybody that does bid on this project will need to be a partner with Avigilon.

Mobile Lab Carts Bid (Complete)

Invitation to Bid (Complete)

Notice is hereby given that the Board of Trustees of Sweetwater County School District No. One, Rock Springs, Wyoming is accepting sealed bids for the Mobile Lab Carts.

Specifications may be obtained from the Information Technology Department, 3550 Foothill Blvd., Rock Springs, Wyoming 82901; 307-352-3460 or at http://www.sweetwater1.org/groups/4798/information_technology/technology_bids All equipment specifications in the bid documents are to be included in the bidder's proposal.

Sealed bids will be received in the Information Technology Department until 2:00 P.M., local time, Tuesday, April3, 2018. Bids will be publicly opened and read aloud immediately thereafter in the Information Technology conference room of the Administration Building. The bids will then be reviewed and presented to the Board of Trustees at their next regular meeting on, April 9^th, 2018, for their acceptance.

Attention of the bidder is particularly called to the requirements in the Wyoming Statutes regarding preference for Wyoming products and the 5 percent preference shown to Wyoming Bidders.

Leonard Hay, Chairman

Max Mickelson, Clerk

Sweetwater County School District Number One

Board of Trustees

Published dates: March 24^th, March 28^th

Bid Packet:

Version 1.0 (3/19/18 10:46am) Mobile Carts 2018.pdf

Bid Questions:

3/20/18 09:21am - QUESTION: Is Mobility a core requirement for this bid? We were thinking about a smaller profile charging station instead of carts.
- ANSWER: Mobility is going to be important for these solutions, as the students could potentially take the devices to specials and for those younger grades, moving the cart is easier than each child carrying a device.
3/20/18 10:00am - QUESTION: Can I assume the Lock n Charge are still OK for Sweetwater?
- ANSWER: The Lock n Charge 30s are tough for younger students. The cabling is difficult, and they are hard to reach into. That is why we opened it up to what vendors feel would meet our needs

2024 VMware Renewal (Complete)

Invitation to Bid (Complete)

Bid Packet Download

Bid Questions:

Bid Summary

2024 – Cisco Unified Communications Upgrade (Complete)

Invitation to Bid (Complete)

Bid Packet Download

Bid Questions:

Bid Summary

2024 - Building Core Network Upgrade (Complete)

Invitation to Bid (Complete)

Bid Packet Download

Bid Questions:

Bid Summary

2024 Desert View Mass Notification Hardware Bid (Complete)

Invitation to Bid (Complete)

Bid Packet Download

Bid Questions:

Bid Summary

WEST - Mass Notification Bid (Complete)

Invitation to Bid (Complete)

Bid Packet Download

Bid Questions:

Bid Summary

2024 Interactive Lu Projector Bid

COMPLETE

Invitation to Bid

Bid Packet Download

Bid Questions:

Lu Interactive Projector Questions

2024 Newline TV Bid

COMPLETE

Invitation to Bid

Bid Packet Download

Bid Questions:

2023 Newline TV Bid (COMPLETE)

COMPLETE

Invitation to Bid

Bid Packet Download

Bid Questions:

2023 Farson-Eden Field Scoreboard Bid (COMPLETE)

Invitation to Bid

(COMPLETE)

Bid Packet Download

Bid Questions:

2023 Network Expansion - Wiring Bid (COMPLETE)

COMPLETE

Invitation to Bid

Bid Packet Download

Bid Questions:

2023 - Network Expansion - Network Hardware Bid (COMPLETE)

COMPLETE

Invitation to Bid

Bid Packet Download

Bid Questions:

2023 - Network Expansion - MISC Hardware (COMPLETE)

COMPLETE

Invitation to Bid

Bid Packet Download

Bid Questions:

2023 - Network Expansion - Camera Bid (COMPLETE)

COMPLETE

Invitation to Bid

Bid Packet Download

Bid Questions:

WAM & DV E-Rate Wiring Bid (COMPLETE)

Invitation to Bid

Bid Packet Download

Bid Questions/Updates:

WAM & DV Network Bid (COMPLETE)

COMPLETE

Invitation to Bid

Bid Packet Download

Bid Questions

2022 –Miscellaneous Network Hardware Bid COMPLETE

COMPLETE

Invitation to Bid

Bid Packet Download

Bid Questions